Office Admin

Office Management – Handle day-to-day office operations, maintain a smooth and organized work environment.

Documentation & Records – Maintain company files, employee records, quotations, invoices, agreements, and other documents.

Attendance & Leave Management – Track employee attendance, leaves, working hours, and maintain related records.

Coordination – Coordinate between management, employees, clients, vendors, contractors, and site teams.

Purchase & Inventory – Monitor office supplies, stationery, materials, and coordinate purchases when required.

Payment & Expense Coordination – Maintain records of office expenses, vendor payments, reimbursements, and pending payments.

Client & Vendor Communication – Handle calls, emails, messages, follow-ups, and basic client/vendor coordination.

Meeting Management – Schedule meetings, maintain calendars, prepare meeting requirements, and record important follow-ups.

HR & Staff Support – Assist with recruitment, onboarding, employee documentation, salary-related records, and internal communications.

Administrative Compliance – Maintain important licences, registrations, agreements, and other administrative documents.

Reporting – Prepare daily/weekly/monthly administrative reports for management.

Management Support – Assist the management with various administrative tasks and ensure assigned work is completed on time.

Key Skills Required

• Good communication skills
• MS Excel & MS Office
• Documentation and record keeping
• Time management
• Coordination and follow-up skills
• Basic accounting knowledge
• Problem-solving ability
• Professional and organized approach
• Ability to handle multiple tasks simultaneously