Secretary / Executive Assistant

Executive Assistant to Director — NorthStar Infrastructure Ventures

We are an architecture, project consultancy and construction firm in Chhatrapati Sambhajinagar. We are looking for an Executive Assistant to support our Director.

What you will do:

• Take the Director's daily task list and pass it on to the concerned team members
• Take a clear commitment of date and time from each person for every task
• Follow up regularly until each task is completed, and maintain a written record of all pending work
• Handle the Director's email, calendar and calls
• Prepare letters, emails and basic reports in Word and Excel
• Coordinate meetings, travel and office documentation
• Assist with some of the Director's personal coordination work

What we are looking for:

• 1–2 years of experience in admin, back office, front office, coordination or secretarial work
• Very good follow-up habit — you should be someone who does not let pending work slip and can politely remind senior people again and again until the job is done. This is the most important thing for us.
• Basic working knowledge of MS Excel and MS Word
• Able to read, write and speak English; comfortable in Marathi and Hindi
• Honest, reliable and able to keep confidential information private
• Should be able to travel to our office daily

Why join us:

We are a growing firm and this role sits right next to the Director, so you will learn how the whole business runs. If you take proper ownership of the work, your role and your salary will grow with the company. We will train you on Excel, drafting and our systems — we mainly need the right attitude and follow-up discipline.

Interview process: A short discussion about your work history, a small practical test on Excel and written English, and a reference check with your previous employer.