Personal Assistant

JOB SUMMARY

We are looking for a highly organised, professional, and proactive Personal Assistant to support the Director/Senior Management in day-to-day business, administrative, communication, and coordination activities.

The candidate will be responsible for managing schedules, coordinating meetings, handling correspondence, maintaining records, following up on important tasks, and ensuring smooth communication between management, clients, vendors, operators, and internal teams.

KEY RESPONSIBILITIES

• Manage the Director’s daily calendar, appointments, meetings, and travel schedules.
• Coordinate and follow up on business meetings, client enquiries and operational matters.
• Handle official emails, calls, messages, and correspondence professionally.
• Prepare and maintain daily schedules, meeting notes, reports, MIS, and follow-up trackers.
• Maintain proper records of quotations, proposals, agreements, documents, and business communications.
• Monitor pending tasks and provide timely reminders and follow-ups to management.
• Assist in preparing presentations, company profiles, letters, quotations, and official documents.
• Maintain confidentiality of company and management information.
• Coordinate travel arrangements, accommodation, meetings, and other business requirements when required.
• Attend to urgent assignments and ensure timely completion of tasks delegated by management.
• Support management in business development, client coordination, and administrative activities.
• Maintain professional communication with important clients and business associates.
• Assist in coordinating aviation-related requirements from enquiry to quotation and further follow-up.

REQUIRED SKILLS

• Excellent verbal and written communication skills.
• Strong organisational and time-management abilities.
• Good knowledge of MS Office / Google Workspace.
• Professional email drafting and documentation skills.
• Ability to handle multiple tasks and priorities simultaneously.
• Strong follow-up and coordination skills.
• Professional personality with good interpersonal skills.
• High level of confidentiality, discipline, and attention to detail.
• Ability to work under time-sensitive business requirements.

QUALIFICATION & EXPERIENCE

• Graduate in any discipline; preference may be given to candidates with backgrounds in Business Administration,Management, or related fields.
• 1–3 years of experience as a Personal Assistant, Executive Assistant, Administrative Executive, or similar role is preferred.
• Experience in the aviation, corporate, travel, hospitality, or service industry will be an advantage.

KEY ATTRIBUTES

Professionalism | Confidentiality | Communication | Coordination | Time Management | Follow-Up | Attention to Detail | Responsibility

ROLE EXPECTATION

The Personal Assistant will act as a key coordination point for the Director, ensuring that appointments, communications, follow-ups, documentation, and assigned business activities are handled efficiently and professionally.