HR Executive

JOB DESCRIPTIONHR Operations ExecutivePosition: HR Operations Executive

Department: Human Resources

Location: Goa, India

Employment Type: Full-Time

Reporting To: HR Manager / Management

About the RoleWe are looking for a proactive and organized HR Operations Executive to manage day-to-day HR activities, employee coordination, documentation, attendance, recruitment support, and HR administration.

The ideal candidate should be people-oriented, detail-focused, comfortable handling multiple responsibilities, and capable of maintaining discipline and professionalism across the organization.

Key Responsibilities1. HR Operations & Administration

• Manage day-to-day HR operations and employee-related activities.
• Maintain and update employee records, files, and HR databases.
• Manage attendance, leave records, working hours, and employee movements.
• Prepare HR-related documents, letters, notices, and internal communications.
• Ensure HR policies and company procedures are communicated and followed.

2. Recruitment & Onboarding

• Coordinate recruitment activities and schedule interviews.
• Screen candidates and coordinate with hiring managers.
• Prepare offer letters, appointment letters, and onboarding documentation.
• Coordinate joining formalities and employee induction.
• Maintain accurate records of new joiners and exits.

3. Employee Management

• Act as the first point of contact for routine employee queries.
• Coordinate employee grievances and escalate matters where required.
• Monitor employee discipline, punctuality, attendance, and compliance with company policies.
• Support management in maintaining a professional and productive work environment.

4. Payroll & Compliance Support

• Coordinate with the accounts/payroll team for monthly payroll processing.
• Verify attendance, leave, incentives, deductions, and other payroll inputs.
• Maintain required employee documentation for statutory and internal compliance.
• Assist in maintaining compliance with applicable labour and employment regulations.

5. Performance & Employee Engagement

• Assist in maintaining employee performance records.
• Coordinate performance reviews and appraisal processes.
• Support employee engagement activities and internal initiatives.
• Track probation periods and coordinate confirmation or extension processes.

6. Exit & Separation Management

• Manage employee resignation and exit documentation.
• Coordinate notice periods, handovers, and clearance processes.
• Prepare relieving/experience letters where applicable.
• Maintain accurate employee separation records.
• Required SkillsStrong communication and interpersonal skills.
• Good organizational and documentation skills.
• Ability to maintain confidentiality of employee information.
• Good knowledge of MS Excel / Google Sheets and MS Office.
• Strong follow-up and coordination skills.
• Ability to handle multiple tasks and deadlines.
• Problem-solving and decision-making ability.
• Professional approach to employee relations.
• Qualification & ExperienceBachelor's degree in Human Resources, Business Administration, Commerce, or a related field.
• 1–3 years of experience in HR operations or a similar HR role preferred.
• Freshers with strong communication and organizational skills may also be considered.
• Key Performance Indicators (KPIs)Timely completion of HR documentation and employee records.
• Attendance and leave management accuracy.
• Recruitment and onboarding turnaround time.
• Payroll input accuracy and timeliness.
• Employee query resolution and follow-up.
• Compliance with company HR policies and procedures.
• Timely completion of employee exit formalities.
• Personal AttributesResponsible and dependable.
• Highly organized and detail-oriented.
• Approachable and people-friendly.
• Firm and fair while handling employee matters.
• Proactive rather than reactive.
• Comfortable working in a fast-paced and growing organization.