Administrative Assistant

Senior Executive -Facilities & Administration or Senior Specialist

Experience: 3 or 4 Years 

Location: Bangalore 

POSITION SUMMARY:

The Facilities & Administration Specialist will play a key role in the SMPL Facilities & HR Operations team, providing support to the Office Facilities Team. The candidate in this role will support the day-to-day functioning of office activities and handle key aspects of office administration that includes Security (electronic and manned), Cafeteria services, Office Equipment maintenance and such.

The position is a dynamic role and as such moves fluidly between these various areas of responsibility and requires a high level of flexibility and agility to meet the ever-changing needs and demands. It further gives one the opportunity to connect with stakeholders at all levels and thus requires the candidate to be sharp, articulate and service oriented

Optimizing the delivery of our services is the key to delighting our internal customers. The expectations are managed with Accuracy /TAT on Project timelines/ liaise with stake holders & The individual will be the brand custodian, reflecting the values in engaging and enhancing the knowledge and skills in the Firm.

The Senior Specialist -Administration will be a member of the SMPL facilities Team and will be based in our Bengaluru office.

BASIC JOB RESPONSIBILITIES:

General Administration support:

• Travel and accommodation requests handling – coordinating with partnered vendors.

• Provide support in preparation of all Administration budgets. Maintain records/filing of the expense.

Technical knowledge of functioning of office equipment:

• Plan and take responsibility for smooth operations of all repair and maintenance, Plumbing installations and Civil works pertaining to the facility.

• People Management skills while dealing with contractual/ third party vendor employees

General:

• Generate MIS for operations – maintain a Cost Sheet for all Administration related expenses.

• issuance of Access Cards & maintenance of access control system.

• Collaborate in various administrative tasks as required.

• Maintain and update the Fixed Asset Register of all office assets and tally the same with Finance on a half yearly basis.

BASIC JOB REQUIREMENTS:

Bachelor’s Degree minimum.

•3 or 4 years of relevant experience in Office Administration in a fast-paced, corporate environment (preferred)

• Computer proficiency: Word, Excel, Outlook, PowerPoint

• Fluent English language skills, both written and oral

• Strong attention to detail & strong service mindset, good business judgment

• Collaborating effectively in a virtual environment, at same time demonstrating ownership

• Should demonstrate highest level of integrity

About SUN Mobility:

Welcome to SUN Mobility, where we aim to make electric vehicles affordable and accessible to all. At SUN Mobility, we believe electric vehicles are the future of mobility, and we aim to accelerate the adoption of electric mobility with our innovative battery swapping technology. Our technology is designed to be universally interoperable across various vehicle platforms and form factors, making it future-proof, sustainable and highly scalable. With our state-of-the art Smart Batteries and vast network of IoT-enabled Swap Points, long EV charging times, high upfront costs and range anxiety are a thing of the past. With collaborations and partnerships spanning the best of the industry’s vehicle manufacturers, battery cell technology providers, fleet operators, ride-sharing players and last-mile transport operators, we are proud to be at the forefront of the EV revolution.

“We are committed to fostering a diverse, equitable, and inclusive workplace where every individual is respected, valued, and empowered to contribute. We welcome applicants from all backgrounds and do not discriminate based on race, color, religion, gender, sexual orientation, age, disability, or any other protected characteristic. Our goal is to create an environment that celebrates differences and promotes equal opportunities for all.”

Here’s more about us – SUN Mobility