Executive Assistant

We are seeking a highly organised, proactive and mature Executive Assistant to work directly with the Managing Director as his MD Shadow and execution partner.

The role requires availability to patch in calls from 8:00 a.m. to 8:00 p.m., whether the MD is at home or in the office, along with close coordination throughout the day. Responsibilities include managing schedules, meetings, calls, follow-ups and urgent requirements as they arise.

Responsibilities include:

● Managing the MD’s calendar and schedule

● Patching in calls from 8:00 a.m. to 8:00 p.m., whether the MD is at home or in the office

● Preparing for meetings, including agendas, briefing materials and relevant documents

● Taking and circulating concise minutes immediately afterward

● Tracking action items and driving follow-ups to closure

● Coordinating with senior management and external stakeholders

● Accompanying the MD on visits to factories and other business locations as required

● Coordinating factory visits, including schedules, travel arrangements, meeting plans and follow-ups

● Managing the MD’s business and personal travel, including flights, hotels, itineraries and related arrangements

● Remaining available to support the MD’s priorities and requirements throughout the day

The ideal candidate will stay one step ahead of the MD by anticipating needs, highlighting priorities and ensuring commitments are delivered. This is not a conventional administrative role; it requires exceptional attention to detail, discretion, strong communication skills, sound judgement and relentless follow-through. The role offers direct exposure to the MD, broad insight into the business and the opportunity to become an integral member of the Executive Office.