Executive Assistant To The Managing Director (MD)

Job Description: Executive Assistant to the Managing Director (MD)Company: EzyAssist Solutions

Location: Bangalore, Karnataka

Job Type: Full-Time

Position: Executive Assistant to the Managing Director

Job OverviewEzyAssist Solutions is looking for a proactive, trustworthy, well-organised, and tech-savvy Executive Assistant to the Managing Director (MD) who can provide comprehensive executive and personal assistance while supporting the company's daily business operations.

The ideal candidate should be comfortable working closely with the MD, coordinating daily activities, attending client meetings at different locations across Bangalore, managing appointments and travel arrangements, following up on business opportunities, and handling administrative and online activities.

This role requires someone who is approachable, dependable, professional, and capable of building a strong working relationship with the MD. The candidate should be comfortable having regular discussions with the MD, understanding priorities, sharing updates, offering suggestions, and ensuring that both personal assistance and business responsibilities are handled smoothly.

The candidate must be flexible with local travel within Bangalore for client meetings, business discussions, appointments, and other official activities as required.

• Key Responsibilities1. Executive and Personal AssistanceWork closely with the MD on daily business activities, priorities, appointments, and follow-ups.
• Be available for regular daily meetings and discussions with the MD to review ongoing work, upcoming plans, pending tasks, and business priorities.
• Maintain the MD's calendar, schedule meetings, set reminders, and coordinate appointments.
• Assist with day-to-day personal and professional requirements, ensuring that activities are completed efficiently.
• Act as a trusted point of coordination for the MD and help manage daily responsibilities with minimal supervision.
• Discuss work-related matters openly with the MD, understand requirements, provide updates, and suggest practical solutions when needed.
• Accompany the MD to meetings, appointments, business visits, and other locations whenever required.
• Handle confidential business and personal information with discretion and professionalism.
• Proactively identify pending tasks and ensure timely follow-up without waiting for repeated instructions.
• 2. Client Meetings and Business CoordinationAttend client meetings with the MD at offices, business premises, coworking spaces, hotels, or other agreed locations anywhere in Bangalore.
• Coordinate meeting schedules, confirm appointments, and ensure that all required information and documents are available.
• Assist the MD during client discussions by taking notes, recording action items, and following up on agreed deliverables.
• Communicate professionally with clients, prospective customers, vendors, business associates, and service providers.
• Follow up with clients after meetings regarding proposals, requirements, quotations, feedback, and next steps.
• Help identify potential business opportunities and maintain professional relationships with clients.
• Travel locally within Bangalore as required for meetings, appointments, and business-related activities.
• 3. Daily MD Follow-Up and CoordinationCoordinate with the MD every day to review completed work, pending activities, upcoming meetings, and priorities.
• Maintain a daily task tracker covering client follow-ups, recruitment, bookings, business development, and administrative activities.
• Provide timely reminders about important meetings, deadlines, commitments, and pending decisions.
• Ensure that instructions received from the MD are properly understood, recorded, and followed through to completion.
• Provide regular updates on progress and proactively communicate any delays, issues, or changes.
• Maintain a professional, supportive, and approachable working relationship with the MD to ensure smooth day-to-day coordination.
• 4. Travel, Booking and Appointment ManagementArrange flight, train, bus, hotel, and local transportation bookings as required.
• Coordinate the MD's business travel, client visits, appointments, and meeting arrangements.
• Identify suitable booking options based on the schedule, budget, convenience, and requirements.
• Maintain travel itineraries, booking confirmations, receipts, and expense records.
• Make restaurant, hotel, meeting room, and other necessary reservations.
• Handle changes, cancellations, rescheduling, and related follow-ups efficiently.
• 5. Recruitment and Candidate CoordinationPublish job vacancies on relevant recruitment platforms and professional networks.
• Review applications, shortlist suitable candidates based on the requirements, and coordinate interviews.
• Contact candidates and follow up regarding interview schedules, feedback, selection, and joining.
• Maintain candidate databases, interview schedules, and recruitment status reports.
• Coordinate with the MD regarding hiring requirements and candidate updates.
• Ensure candidates receive timely and professional communication throughout the recruitment process.
• 6. Social Media and Online Business SupportManage company social media accounts, including LinkedIn, Instagram, Facebook, and other relevant platforms.
• Prepare and publish business posts, company updates, promotional content, and announcements.
• Create weekly or monthly social media content calendars.
• Use Canva or similar tools to prepare basic graphics, promotional creatives, and business posts.
• Respond professionally to comments, direct messages, and online enquiries.
• Monitor engagement, reach, followers, and other relevant performance metrics.
• Support lead generation, customer follow-ups, and business development through social media.
• Research relevant trends, hashtags, and content ideas to improve the company's online presence.
• Maintain consistent branding and escalate important leads or customer concerns to the MD.
• 7. Administrative and Office SupportManage emails, phone calls, documents, records, and routine correspondence.
• Prepare meeting notes, reports, presentations, and other business documents.
• Maintain organised digital files, spreadsheets, contact lists, and records.
• Coordinate with vendors, service providers, clients, and other business contacts.
• Support general administrative activities and help streamline day-to-day operations.
• 8. Reporting and Performance TrackingPrepare daily and weekly activity reports for the MD.
• Track pending assignments, client enquiries, recruitment progress, bookings, and business opportunities.
• Maintain an updated task tracker and ensure deadlines are met.
• Provide monthly summaries of administrative work, recruitment coordination, client follow-ups, and social media performance.
• Highlight important updates, pending decisions, and areas requiring the MD's attention.
• Required Skills and CompetenciesExcellent verbal and written communication skills in English.
• A professional, confident, friendly, and approachable personality.
• Strong organisational, time-management, and follow-up skills.
• Ability to coordinate directly with the MD and work independently.
• Willingness to travel to different locations across Bangalore for client and business meetings.
• Good knowledge of email, Microsoft Office, Excel, Google Sheets, and online tools.
• Familiarity with LinkedIn, Instagram, Facebook, Canva, and basic digital marketing.
• Ability to handle multiple responsibilities and changing priorities.
• Strong interpersonal skills and the ability to communicate comfortably with clients and business associates.
• High levels of integrity, confidentiality, reliability, and professionalism.
• A proactive attitude, with the ability to anticipate requirements and take ownership of assigned tasks.
• Preferred QualificationsPrevious experience as an Executive Assistant, Personal Assistant, Virtual Assistant, Administrative Executive, or Business Coordinator.
• Experience working directly with a Managing Director, founder, entrepreneur, or senior executive.
• Experience coordinating client meetings, local travel, appointments, and business activities.
• Familiarity with recruitment portals and candidate coordination.
• Experience managing business social media accounts and online enquiries.
• A bachelor's degree or relevant professional qualification is preferred.
• Working Requirements and ExpectationsThe candidate must be available for daily coordination and meetings with the MD as per the agreed work schedule.
• The role requires attending approximately 3–4 additional client or business meetings per month at different locations across Bangalore, in addition to routine meetings and visits as required.
• Flexibility to accompany the MD to client meetings, appointments, and other business locations is essential.
• The candidate should be comfortable with local travel within Bangalore and occasional schedule changes.
• The candidate must be willing to handle a combination of executive assistance, personal assistance, administration, recruitment coordination, travel bookings, and social media activities.
• Timely communication, confidentiality, punctuality, and reliable follow-up are essential.
• The candidate should take ownership of assigned tasks and ensure that commitments are completed without continuous supervision.
• Performance ExpectationsEfficient management of the MD's daily schedule and priorities.
• Consistent follow-up on instructions, meetings, and business commitments.
• Professional coordination with clients and business associates.
• Accurate and timely travel and booking arrangements.
• Reliable recruitment and candidate follow-ups.
• Consistent social media updates and professional handling of online enquiries.
• Accurate reporting and organised documentation.
• A dependable working relationship with the MD, built on trust, communication, accountability, and professionalism.

Ideal Candidate ProfileWe are looking for someone who is more than an administrative assistant—a dependable executive partner who can work closely with the MD, understand business priorities, coordinate activities independently, and provide reliable support throughout the working day.

The ideal candidate should be comfortable communicating openly with the MD, discussing plans and challenges, accompanying the MD to business meetings, and managing responsibilities with confidence and discretion.

Candidates are flexibility to attend occasional business dinners and networking events.If you are organised, proactive, people-oriented, comfortable with local travel, and interested in working closely with business leadership, we welcome your application.