Purchase Executive

Experience Required: 2–5 years of experiencein purchase/procurement

Location: Bangalore

Job Type: Full-time

About the Role

We are looking for a Purchase Executive to manage day-to-day procurement activities, vendor

coordination, quotation management, purchase orders, delivery follow-ups and purchase

documentation.

The candidate should have good negotiation and communication skills, strong attention to detail,

and the ability to coordinate effectively with vendors, sales, technical, warehouse and finance

teams.

Key Responsibilities

1. Procurement & Sourcing

• Identify and source products, equipment and materials based on business requirements.

• Obtain quotations from multiple vendors and compare pricing, specifications, warranty, delivery

timelines and payment terms.

• Negotiate with vendors to obtain competitive pricing and favorable commercial terms.

• Develop and maintain a reliable vendor network.

• Evaluate new vendors based on price, quality, availability, service and reliability.

2. Purchase Order Management

• Prepare and issue Purchase Orders after obtaining necessary approvals.

• Ensure Purchase Orders clearly mention product specifications, quantity, price, taxes, warranty,

delivery terms and payment terms.

• Track open PurchaseOrders and ensure timely fulfilment.

• Maintain proper purchase records and documentation.

3. Vendor Coordination

• Coordinate with vendors regarding availability, pricing, delivery schedules and product

specifications.

• Follow up regularly for pending orders and delayed deliveries.

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• Resolve issues relating to shortages, wrong products, damaged products, warranty and

replacements.

• Maintain professional and long-term vendor relationships.

4. Delivery & Inventory Coordination

• Coordinate with stores/warehouse and internal teams to ensure timely receipt of materials.

• Verify received quantities against Purchase Orders and vendor invoices.

• Coordinate for replacement or return of defective/damaged materials.

• Monitor stock availability and support timely procurement based on requirements.

5. Purchase Documentation

• Maintain vendor quotations, comparative statements, PurchaseOrders, delivery documentsand

invoices.

• Ensure proper documentation and approval before placing orders.

• Maintain vendor-wise purchase records.

• Assist Finance in resolving invoiceand purchase-related discrepancies.

6. Cost Control & Negotiation

• Compare market prices and identify opportunities for cost savings.

• Negotiate discounts,credit periods, freightand other commercial terms.

• Track purchaseprices and identify significant price variations.

• Ensure purchasesare made within approved budgets and authorized limits.

7. Coordination with Internal Teams

• Coordinate with Sales/Business Development teams for customer-specific procurement

requirements.

• Coordinate with Technical/IT teams to understandproduct specifications and technical

requirements.

• Coordinate with Finance for vendor payments, invoice verification and outstanding issues.

• Coordinate with management for approvals and exceptional purchases.

Required Skills & Qualifications

• Bachelor's degree in Commerce / Business Administration / Supply Chain / Procurement or

a related field.

• 2–5 years of experiencein purchase/procurement, preferablyin IT hardware, electronics,

equipmentrental, trading or a similar business.

• Good knowledge of procurement processes and vendor management.

• Strong negotiation and communication skills.

• Good knowledgeof MS Excel and MS Office.

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• Experience in preparing comparative statements and Purchase Orders.

• Ability to work with ERP/accounting/procurement software.

• Good follow-upand coordination skills.

• Strong attentionto detail and documentation.

Preferred Experience

• Experience purchasing laptops, desktops, monitors, servers, networking equipment, IT

accessories or electronic products.

• Existing vendor contacts in the IT hardware/equipment market.

• Experience negotiating with distributors, dealersand OEM partners.

• Understanding of GST, tax invoices and basic commercial terms.

• Experience in an SME/MSME environment.

Key Performance Indicators (KPIs)

• Purchase cost savings achieved through negotiation.

• Timely procurement against approved requirements.

• Vendor deliveryperformance.

• Accuracy of Purchase Orders and procurement documentation.

• Reduction in delayed/pending Purchase Orders.

• Vendor quality and issue resolution.

• Compliance with internal purchase approval procedures.

• Effective vendor development and relationship management.

Candidate Profile

The ideal candidate should be a proactive and hands-on procurement professional who can

independently manage vendor sourcing, quotation comparison, negotiation, order placement and

delivery follow-up.

The candidate should have strong commercial awareness and be able to balance price, quality,

availability, warranty, delivery timelines and payment terms while making procurement

decisions.

Position Summary

Experience: 2–5 years

Qualification: Any Graduate, preferably B.Com / BBA / Supply Chain / Procurement

Industry Preference: IT Hardware / Electronics / Equipment Rental / Trading / Procurement

SEND YOUR CV HERE :

hr@tecqnio.com +91 96060 45911 Apply Now