Secretary / Executive Assistant

Job Overview

We are seeking a highly organized, versatile, and proactive Office Executive & Personal Assistant to the CEO for our Bangalore office. This dual role requires a dynamic professional capable of managing day-to-day IT office operations while providing high-level administrative support directly to the CEO. The ideal candidate must be agile, willing to travel to client sites within the city or outstation when required, and possess a strong understanding of corporate office management.

Key Responsibilities

1. IT Office Operations & Management

• Oversee daily office administrative functions to ensure smooth operational workflow.
• Manage vendor relationships (internet service providers, IT hardware vendors, facility management).
• Supervise incoming/outgoing couriers, billing invoices, and general documentation.
• Maintain physical and digital filing systems with absolute confidentiality.

2. Personal Assistant (PA) to CEO

• Manage the CEO's calendar, schedule appointments, and coordinate internal/external meetings.
• Coordinate comprehensive domestic and international travel arrangements, accommodation, and itineraries.
• Screen phone calls, manage correspondence, and draft emails or presentations on behalf of the CEO.
• Act as a reliable liaison between the CEO, department heads, technical teams, and external stakeholders.

3. Client Interaction & Mobility

• Travel to client locations (IT parks, corporate offices, Government Offices) as required for field visits, document execution, or meeting representation.
• Welcome high-profile corporate clients, partners, and visitors with a professional demeanor.
• Follow up with clients and vendors on pending project deliverables or tasks initiated by the CEO's office.

Requirements & Qualifications

• Education: Bachelor’s degree in Business Administration, Commerce, Corporate Secretaryship, or a related field.
• Experience: Prior experience as an Executive Assistant, Office Administrator, or Personal Secretary, preferably within the IT or tech industry.
• Mobility: Must be flexible to travel locally within Bangalore on short notice.
• Skills:
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.
• Excellent spoken and written English communication skills; knowledge of Kannada/Hindi is an added advantage.
• Strong multitasking, time-management, and problem-solving skills.
• Ability to handle sensitive and confidential business information with high integrity.