Senior Accountant

Role: Senior Accounts Executive

Intermediate - 7 to 10 years 

Employment Type: Full Time, Permanent

Reports To: Director

Department: Accounts

Education: B.Com in Finance & above

Work Location: TDMC – Unit 2 Peenya, Bengaluru

Shift: General Shift

Overview:

The Senior Accounts Executive is a senior finance leader with 7 to 10 years’ experience; responsible for supervising the entire accounting function, reviewing all key entries and reports, and ensuring books are accurate and up to date. The role manages and guides the Accounts Executive and Data Entry Operator; allocates work; reviews performance; coaches the team on accounting standards, controls and company policies. The Senior Accounts Executive is accountable for accurate financial records, timely monthly closing, strong internal controls and full compliance with tax and statutory requirements. The role also drives process improvement in billing, collections, payments, reconciliations and reporting so that the finance function becomes faster, more reliable and more transparent. The Senior Accounts Executive manages the finance team’s workload and basic budget for tools or resources; prepares clear financial summaries and insights for senior management; and supports planning and decision making with reliable numbers and practical recommendations.

Roles & Responsibility

Team Leadership & Management 

● Supervise and guide the Accounts Executive and Accounts or Data Entry Operator; assign daily tasks; monitor progress; review work quality; ensure accounting deadlines are met.

● Set clear goals and key performance indicators for each team member; conduct regular performance reviews; give constructive feedback; recognise good work; handle underperformance with clear actions.

● Identify skill gaps and training needs; support learning like formal courses or Tally skills; cross train team members so work can be shared; mentor high potential staff for bigger roles.

● Plan hiring when team capacity is low or new skills needed; define job descriptions; work with HR on sourcing; conduct technical and behavioural interviews; recommend suitable candidates; ensure smooth onboarding.

● Hold short periodic team meetings to align priorities and share management updates; encourage open discussion of issues and ideas; appreciate team achievements and maintain a respectful work environment.

● Be available for day to day questions; give clarity on processes, approvals and policies; help resolve conflicts within the team; support extra during peak periods like month end, audits and GST filings.

Accounting Operations Oversight 

● Supervise and guide the Accounts Executive and Accounts or Data Entry Operator; assign daily tasks; monitor progress; review work quality; ensure accounting deadlines are met.

● Set clear goals and key performance indicators for each team member; conduct regular performance reviews; give constructive feedback; recognise good work; handle underperformance with clear actions.

● Identify skill gaps and training needs; support learning like formal courses or Tally skills; cross train team members so work can be shared; mentor high potential staff for bigger roles.

● Plan hiring when team capacity is low or new skills needed; define job descriptions; work with HR on sourcing; conduct technical and behavioural interviews; recommend suitable candidates; ensure smooth onboarding.

● Hold short periodic team meetings to align priorities and share management updates; encourage open discussion of issues and ideas; appreciate team achievements and maintain a respectful work environment.

● Be available for day to day questions; give clarity on processes, approvals and policies; help resolve conflicts within the team; support extra during peak periods like month end, audits and GST filings.

Accounts Receivable & Collection Management 

● Track payment due dates on all outstanding invoices; prepare daily list of upcoming due and overdue payments; remind customers before due date via email or message; monitor reminder follow up.

● Implement structured collection process starting with friendly reminder for invoices one to seven days overdue; escalate to telephone and formal email for eight to thirty days; raise dunning notice and involve Sales for thirty to sixty days; escalate to senior management and legal for sixty plus days.

● Investigate and resolve payment discrepancies such as short payments or disputes; verify original invoice; process credit notes or adjustment where warranted; reconcile payment and clear from overdue list.

● Generate monthly accounts receivable ageing report grouping invoices by age; highlight top overdue and key at risk customers; analyse Days Sales Outstanding trend against credit terms granted; report collection rate and bad debt exposure.

● Track and report collection statistics including percentage paid on time with target above ninety five percent, percentage paid late by bucket, average Days Sales Outstanding and estimated bad debt from invoices over ninety days.

● Monitor customer credit limits; compare actual outstanding against approved limit; alert Sales if customer approaching limit; escalate for limit increase approval; place credit hold if significantly exceeded.

● Analyse customer payment patterns; identify consistent late payers; recommend revised terms such as reduced credit period or prepayment requirement; feed information to Sales for relationship review.

● Support effective cash flow by maintaining discipline on collections, escalating overdue balances timely and using data to forecast and manage receivable risk.

Financial Reporting & Analysis 

● Prepare monthly Profit and Loss, Balance Sheet and simple Cash Flow summaries with key schedules for receivables, payables, inventory and fixed assets; ensure all figures tie to the general ledger and are free from basic errors.

● Close monthly accounts within 5 to 7 working days; issue quick preliminary Profit and Loss to management soon after month end; share final statements once internal review or audit checks are done.

● Reconcile all major balances with supporting schedules; ensure each reported number can be traced to detailed listings; keep reports ready for management and auditor review.

● Perform variance analysis by comparing actual Profit and Loss with budget and last year; focus on major swings; explain main drivers like volume, price, mix or cost changes; highlight emerging trends.

● Calculate and track key ratios such as gross and net margin, Return on Assets, Return on Equity, current and quick ratios, inventory and receivable turnover and debt to equity; monitor trends and flag concerns early.

● Provide clear commentary to management on areas of strength and risk; suggest actions on pricing, cost control and overhead optimisation; point out scope for reducing waste and improving margins.

● Prepare rolling cash flow forecasts for at least 3 to 6 months; identify months with likely cash gaps or surplus; suggest actions like adjusting payment terms, credit control or borrowing needs; support annual budget and capital expenditure planning using historical data and actual versus budget analysis.

Compliance & Controls Management 

● Monitor compliance with accounting and quality standards; maintain proper audit trail and documentation; retain records for required years; support any queries or inspections from government agencies and external auditors.

● Oversee Goods and Services Tax and direct tax compliance by reviewing GSTR 1 and GSTR 3B filings, TDS deductions and quarterly returns, and professional tax where applicable; ensure all tax workings and documents are complete and accurate; coordinate complex issues with senior finance or tax advisors.

● Coordinate statutory and internal audits by preparing schedules and work papers, giving required explanations and documents, responding to queries, and tracking audit points until fully resolved.

● Maintain a strong internal control framework by documenting clear finance policies and procedures, ensuring segregation of duties between preparer, reviewer and approver, and operating approval limits and workflows for key transactions.

● Regularly review fraud and error risk in areas like cash, bank, purchases, sales and payroll; monitor for unusual transactions; check vendor and customer validity; recommend and implement control improvements.

● Oversee receivables and payables performance by reviewing ageing and payment reports, monitoring Days Sales Outstanding, enforcing customer credit limits, managing vendor payment terms and discounts, and handling disputes while maintaining professional relationships with customers and suppliers.

Process Improvement & Optimization 

● Document all key accounting processes in simple step wise notes; include controls, Tally steps and standard templates for repeated tasks; keep these documents in a shared, easy to access location.

● Standardise day to day work by fixing clear data entry rules, file naming conventions, General Ledger coding structure and approval workflows; ensure every team member follows the same standards.

● Review compliance with these standards at regular intervals; check sample vouchers, entries and files; correct deviations and refresh training where needed.

● Identify bottlenecks and manual work in areas like month end closing, vendor invoice processing and reconciliations; track cycle time, error rate and effort hours to see where delays and rework happen.

● Redesign and simplify processes by streamlining approvals, using ready templates, reducing duplicate checks and applying basic automation for repetitive data entry; train the team properly before switching over.

● Use Tally more effectively by applying automation features, standard reports and validations; maintain data integrity and help team resolve common system issues quickly.

● Build simple Excel based tools such as automated report formats, basic macros and dashboards for key performance indicators to cut manual reporting time and improve management visibility.

Budgeting & Financial Planning 

● Prepare yearly budget for accounts department covering salaries of Accounts Executive and Data Entry Operator, software and tool costs, training and small contingencies aligned to company growth plan.

● Include costs for licenses like Tally, Excel add ons and cloud storage; estimate training and certification spends; build modest buffer for unplanned needs such as extra consultancy or upgrades.

● Monitor actual monthly spend against budget; review major variances; adjust plans where business requirements change; share simple budget status update with management.

● Control department costs by tracking software licences and renewal dates; remove unused tools; avoid duplicate subscriptions; use training budget for high impact programmes only.

● Look for savings by negotiating better pricing with software and service vendors; exploring multiyear or bundled deals; and using in house knowledge sharing where possible.

● Assess workload versus current team capacity at least once or twice a year; identify if temporary or permanent additions are required; factor in expected attrition and succession.

● Allocate work smartly within the team; match tasks to skill level; prioritise high impact activities like closing and compliance during peak periods such as month end, audit and tax filing; plan leave and backup accordingly.

Strategic Financial Support to Management 

● Maintain employee leave records; Earned Leave (EL) and Leave Without Pay (LOP); record leave policy as per company and labour laws; update opening balance, leave taken and balance; maintain yearly leave card for each employee; escalate high absence to Human Resources or management.

● Coordinate with Human Resources and management on leave; share leave balance reports when asked; support leave approval workflow; help in Earned Leave encashment calculation at year end or at employee exit.

● Prepare a monthly salary sheet; collect attendance and leave data from Human Resources or supervisors; list employees by department and salary structure; calculate earnings components like Basic Salary, Dearness Allowance, House Rent Allowance and other allowances; add overtime and bonus where applicable.

● Calculate salary deductions including Provident Fund contribution, income tax deduction where applicable and recovery of advances or loans; compute net salary as gross earnings minus total deductions; keep monthly salary details for each employee.

● Review salary calculations for accuracy; cross check random employees; get approval on salary sheet from management and Human Resources before releasing payments.

● Process salary payments; prepare payment advice for each employee with gross pay, deductions and net pay; for bank payments prepare and upload salary file for credit on salary date; for cash payments arrange required cash and maintain cash payment register; take employee acknowledgement.

● Issue salary slips to all employees; show gross earnings, each deduction, net pay and Earned Leave balance; keep copy or soft record for company use.

● Manage Provident Fund PF compliance; calculate employee and employer PF contribution every month; track PF account numbers; prepare PF returns or data for consultants; keep salary and statutory records for more than six years for audit.

Vendor & Customer Financial Liaison

● Maintain regular vendor communication; share vendor outstanding and payment schedule; confirm when payment is credited; coordinate on invoice corrections, credit notes and Tax Deducted at Source certificates as needed; respond to vendor queries on invoices and payments.

● Prepare and share monthly vendor account statements showing invoices and payments; request vendors to confirm closing balance; escalate and resolve any mismatch; file vendor balance confirmations.

● Share customer account statements and payment reminders; answer customer questions on invoices, rates and deliveries; coordinate with Sales for customer credit terms and special commercial arrangements; send payment proof or receipts when asked.

● Handle customer disputes on payments; investigate overpayment, short payment or wrong invoice issues; cross check with original invoice and supporting documents; issue adjustments or credit notes where justified; keep proper records of dispute handling.

Documentation & Record-Keeping

● Organise and file all financial documents by type and party; for purchase keep purchase orders, invoices, goods receipt notes and payment proofs vendor wise in date order; for sales keep quotations, invoices, delivery notes and receipts customer wise in date order; for bank keep monthly bank statements, bank reconciliations and cheque images; for petty cash keep monthly petty cash vouchers with supporting bills; for payroll keep salary sheets, payment records and key employee pay related documents; for tax keep Goods and Services Tax returns, Tax Deducted at Source workings and all compliance filings.

● Maintain proper digital records; take weekly back up of Tally data; scan important documents and store in clearly named folders by year, month and document type; restrict access to authorised staff and maintain version control and password protection where needed.

● Prepare systematically for internal and external audits; compile required ledgers, vouchers, reconciliations and supporting documents in advance; keep ready schedules for key areas like bank, debtors, creditors, Goods and Services Tax and Tax Deducted at Source.

● Support auditors during fieldwork; respond to queries; provide copies or scans of supporting documents; explain reconciliations and unusual transactions clearly.

● Track audit observations; prepare action plan and responsibility for each point; close pending items within agreed time; keep record of closure evidence for future audits.

Skill Matrix & Classification

Intermediate I ★★★

Intermediate II ★★★★

Skill Area Particulars

Tally ERP Mastery All modules: Sales, Purchase, Payroll, TDS/GST; generates reports independently

Purchase & AP Management PO preparation, invoice verification, vendor payment, payment negotiation

Sales & AR Management Invoice generation, customer aging, collection follow-up, DSO optimization

Bank Reconciliation Monthly reconciliation, cheque management, online banking, discrepancy resolution

GST Compliance GSTR-2B reconciliation, GST return support, TDS calculation, tax mapping

Payroll Administration Salary calculation, statutory deductions, compliance, employee records

Accounts Receivable Aging analysis, collection strategy, dunning, payment tracking

Financial Reporting Trial Balance, P&L, Balance Sheet, reconciliation schedules

Excel & Data Analysis VLOOKUP, pivots, charts, analysis, reporting

Communication & Liaison Vendor/customer coordination, inquiry handling, dispute resolution

Documentation & Organization File management, audit-ready documentation, record retention

Problem-Solving Payment discrepancies, invoice mismatches, reconciliation issues

 Role: Senior Accounts Executive

Intermediate - 7 to 10 years 

Employment Type: Full Time, Permanent

Reports To: Director

Department: Accounts

Education: B.Com in Finance & above

Work Location: TDMC – Unit 2 Peenya, Bengaluru

Shift: General Shift

Overview:

The Senior Accounts Executive is a senior finance leader with 7 to 10 years’ experience; responsible for supervising the entire accounting function, reviewing all key entries and reports, and ensuring books are accurate and up to date. The role manages and guides the Accounts Executive and Data Entry Operator; allocates work; reviews performance; coaches the team on accounting standards, controls and company policies. The Senior Accounts Executive is accountable for accurate financial records, timely monthly closing, strong internal controls and full compliance with tax and statutory requirements. The role also drives process improvement in billing, collections, payments, reconciliations and reporting so that the finance function becomes faster, more reliable and more transparent. The Senior Accounts Executive manages the finance team’s workload and basic budget for tools or resources; prepares clear financial summaries and insights for senior management; and supports planning and decision making with reliable numbers and practical recommendations.

Roles & Responsibility

Team Leadership & Management 

● Supervise and guide the Accounts Executive and Accounts or Data Entry Operator; assign daily tasks; monitor progress; review work quality; ensure accounting deadlines are met.

● Set clear goals and key performance indicators for each team member; conduct regular performance reviews; give constructive feedback; recognise good work; handle underperformance with clear actions.

● Identify skill gaps and training needs; support learning like formal courses or Tally skills; cross train team members so work can be shared; mentor high potential staff for bigger roles.

● Plan hiring when team capacity is low or new skills needed; define job descriptions; work with HR on sourcing; conduct technical and behavioural interviews; recommend suitable candidates; ensure smooth onboarding.

● Hold short periodic team meetings to align priorities and share management updates; encourage open discussion of issues and ideas; appreciate team achievements and maintain a respectful work environment.

● Be available for day to day questions; give clarity on processes, approvals and policies; help resolve conflicts within the team; support extra during peak periods like month end, audits and GST filings.

Accounting Operations Oversight 

● Supervise and guide the Accounts Executive and Accounts or Data Entry Operator; assign daily tasks; monitor progress; review work quality; ensure accounting deadlines are met.

● Set clear goals and key performance indicators for each team member; conduct regular performance reviews; give constructive feedback; recognise good work; handle underperformance with clear actions.

● Identify skill gaps and training needs; support learning like formal courses or Tally skills; cross train team members so work can be shared; mentor high potential staff for bigger roles.

● Plan hiring when team capacity is low or new skills needed; define job descriptions; work with HR on sourcing; conduct technical and behavioural interviews; recommend suitable candidates; ensure smooth onboarding.

● Hold short periodic team meetings to align priorities and share management updates; encourage open discussion of issues and ideas; appreciate team achievements and maintain a respectful work environment.

● Be available for day to day questions; give clarity on processes, approvals and policies; help resolve conflicts within the team; support extra during peak periods like month end, audits and GST filings.

Accounts Receivable & Collection Management 

● Track payment due dates on all outstanding invoices; prepare daily list of upcoming due and overdue payments; remind customers before due date via email or message; monitor reminder follow up.

● Implement structured collection process starting with friendly reminder for invoices one to seven days overdue; escalate to telephone and formal email for eight to thirty days; raise dunning notice and involve Sales for thirty to sixty days; escalate to senior management and legal for sixty plus days.

● Investigate and resolve payment discrepancies such as short payments or disputes; verify original invoice; process credit notes or adjustment where warranted; reconcile payment and clear from overdue list.

● Generate monthly accounts receivable ageing report grouping invoices by age; highlight top overdue and key at risk customers; analyse Days Sales Outstanding trend against credit terms granted; report collection rate and bad debt exposure.

● Track and report collection statistics including percentage paid on time with target above ninety five percent, percentage paid late by bucket, average Days Sales Outstanding and estimated bad debt from invoices over ninety days.

● Monitor customer credit limits; compare actual outstanding against approved limit; alert Sales if customer approaching limit; escalate for limit increase approval; place credit hold if significantly exceeded.

● Analyse customer payment patterns; identify consistent late payers; recommend revised terms such as reduced credit period or prepayment requirement; feed information to Sales for relationship review.

● Support effective cash flow by maintaining discipline on collections, escalating overdue balances timely and using data to forecast and manage receivable risk.

Financial Reporting & Analysis 

● Prepare monthly Profit and Loss, Balance Sheet and simple Cash Flow summaries with key schedules for receivables, payables, inventory and fixed assets; ensure all figures tie to the general ledger and are free from basic errors.

● Close monthly accounts within 5 to 7 working days; issue quick preliminary Profit and Loss to management soon after month end; share final statements once internal review or audit checks are done.

● Reconcile all major balances with supporting schedules; ensure each reported number can be traced to detailed listings; keep reports ready for management and auditor review.

● Perform variance analysis by comparing actual Profit and Loss with budget and last year; focus on major swings; explain main drivers like volume, price, mix or cost changes; highlight emerging trends.

● Calculate and track key ratios such as gross and net margin, Return on Assets, Return on Equity, current and quick ratios, inventory and receivable turnover and debt to equity; monitor trends and flag concerns early.

● Provide clear commentary to management on areas of strength and risk; suggest actions on pricing, cost control and overhead optimisation; point out scope for reducing waste and improving margins.

● Prepare rolling cash flow forecasts for at least 3 to 6 months; identify months with likely cash gaps or surplus; suggest actions like adjusting payment terms, credit control or borrowing needs; support annual budget and capital expenditure planning using historical data and actual versus budget analysis.

Compliance & Controls Management 

● Monitor compliance with accounting and quality standards; maintain proper audit trail and documentation; retain records for required years; support any queries or inspections from government agencies and external auditors.

● Oversee Goods and Services Tax and direct tax compliance by reviewing GSTR 1 and GSTR 3B filings, TDS deductions and quarterly returns, and professional tax where applicable; ensure all tax workings and documents are complete and accurate; coordinate complex issues with senior finance or tax advisors.

● Coordinate statutory and internal audits by preparing schedules and work papers, giving required explanations and documents, responding to queries, and tracking audit points until fully resolved.

● Maintain a strong internal control framework by documenting clear finance policies and procedures, ensuring segregation of duties between preparer, reviewer and approver, and operating approval limits and workflows for key transactions.

● Regularly review fraud and error risk in areas like cash, bank, purchases, sales and payroll; monitor for unusual transactions; check vendor and customer validity; recommend and implement control improvements.

● Oversee receivables and payables performance by reviewing ageing and payment reports, monitoring Days Sales Outstanding, enforcing customer credit limits, managing vendor payment terms and discounts, and handling disputes while maintaining professional relationships with customers and suppliers.

Process Improvement & Optimization 

● Document all key accounting processes in simple step wise notes; include controls, Tally steps and standard templates for repeated tasks; keep these documents in a shared, easy to access location.

● Standardise day to day work by fixing clear data entry rules, file naming conventions, General Ledger coding structure and approval workflows; ensure every team member follows the same standards.

● Review compliance with these standards at regular intervals; check sample vouchers, entries and files; correct deviations and refresh training where needed.

● Identify bottlenecks and manual work in areas like month end closing, vendor invoice processing and reconciliations; track cycle time, error rate and effort hours to see where delays and rework happen.

● Redesign and simplify processes by streamlining approvals, using ready templates, reducing duplicate checks and applying basic automation for repetitive data entry; train the team properly before switching over.

● Use Tally more effectively by applying automation features, standard reports and validations; maintain data integrity and help team resolve common system issues quickly.

● Build simple Excel based tools such as automated report formats, basic macros and dashboards for key performance indicators to cut manual reporting time and improve management visibility.

Budgeting & Financial Planning 

● Prepare yearly budget for accounts department covering salaries of Accounts Executive and Data Entry Operator, software and tool costs, training and small contingencies aligned to company growth plan.

● Include costs for licenses like Tally, Excel add ons and cloud storage; estimate training and certification spends; build modest buffer for unplanned needs such as extra consultancy or upgrades.

● Monitor actual monthly spend against budget; review major variances; adjust plans where business requirements change; share simple budget status update with management.

● Control department costs by tracking software licences and renewal dates; remove unused tools; avoid duplicate subscriptions; use training budget for high impact programmes only.

● Look for savings by negotiating better pricing with software and service vendors; exploring multiyear or bundled deals; and using in house knowledge sharing where possible.

● Assess workload versus current team capacity at least once or twice a year; identify if temporary or permanent additions are required; factor in expected attrition and succession.

● Allocate work smartly within the team; match tasks to skill level; prioritise high impact activities like closing and compliance during peak periods such as month end, audit and tax filing; plan leave and backup accordingly.

Strategic Financial Support to Management 

● Maintain employee leave records; Earned Leave (EL) and Leave Without Pay (LOP); record leave policy as per company and labour laws; update opening balance, leave taken and balance; maintain yearly leave card for each employee; escalate high absence to Human Resources or management.

● Coordinate with Human Resources and management on leave; share leave balance reports when asked; support leave approval workflow; help in Earned Leave encashment calculation at year end or at employee exit.

● Prepare a monthly salary sheet; collect attendance and leave data from Human Resources or supervisors; list employees by department and salary structure; calculate earnings components like Basic Salary, Dearness Allowance, House Rent Allowance and other allowances; add overtime and bonus where applicable.

● Calculate salary deductions including Provident Fund contribution, income tax deduction where applicable and recovery of advances or loans; compute net salary as gross earnings minus total deductions; keep monthly salary details for each employee.

● Review salary calculations for accuracy; cross check random employees; get approval on salary sheet from management and Human Resources before releasing payments.

● Process salary payments; prepare payment advice for each employee with gross pay, deductions and net pay; for bank payments prepare and upload salary file for credit on salary date; for cash payments arrange required cash and maintain cash payment register; take employee acknowledgement.

● Issue salary slips to all employees; show gross earnings, each deduction, net pay and Earned Leave balance; keep copy or soft record for company use.

● Manage Provident Fund PF compliance; calculate employee and employer PF contribution every month; track PF account numbers; prepare PF returns or data for consultants; keep salary and statutory records for more than six years for audit.

Vendor & Customer Financial Liaison

● Maintain regular vendor communication; share vendor outstanding and payment schedule; confirm when payment is credited; coordinate on invoice corrections, credit notes and Tax Deducted at Source certificates as needed; respond to vendor queries on invoices and payments.

● Prepare and share monthly vendor account statements showing invoices and payments; request vendors to confirm closing balance; escalate and resolve any mismatch; file vendor balance confirmations.

● Share customer account statements and payment reminders; answer customer questions on invoices, rates and deliveries; coordinate with Sales for customer credit terms and special commercial arrangements; send payment proof or receipts when asked.

● Handle customer disputes on payments; investigate overpayment, short payment or wrong invoice issues; cross check with original invoice and supporting documents; issue adjustments or credit notes where justified; keep proper records of dispute handling.

Documentation & Record-Keeping

● Organise and file all financial documents by type and party; for purchase keep purchase orders, invoices, goods receipt notes and payment proofs vendor wise in date order; for sales keep quotations, invoices, delivery notes and receipts customer wise in date order; for bank keep monthly bank statements, bank reconciliations and cheque images; for petty cash keep monthly petty cash vouchers with supporting bills; for payroll keep salary sheets, payment records and key employee pay related documents; for tax keep Goods and Services Tax returns, Tax Deducted at Source workings and all compliance filings.

● Maintain proper digital records; take weekly back up of Tally data; scan important documents and store in clearly named folders by year, month and document type; restrict access to authorised staff and maintain version control and password protection where needed.

● Prepare systematically for internal and external audits; compile required ledgers, vouchers, reconciliations and supporting documents in advance; keep ready schedules for key areas like bank, debtors, creditors, Goods and Services Tax and Tax Deducted at Source.

● Support auditors during fieldwork; respond to queries; provide copies or scans of supporting documents; explain reconciliations and unusual transactions clearly.

● Track audit observations; prepare action plan and responsibility for each point; close pending items within agreed time; keep record of closure evidence for future audits.

Skill Matrix & Classification

Intermediate I ★★★

Intermediate II ★★★★

Skill Area Particulars

Tally ERP Mastery All modules: Sales, Purchase, Payroll, TDS/GST; generates reports independently

Purchase & AP Management PO preparation, invoice verification, vendor payment, payment negotiation

Sales & AR Management Invoice generation, customer aging, collection follow-up, DSO optimization

Bank Reconciliation Monthly reconciliation, cheque management, online banking, discrepancy resolution

GST Compliance GSTR-2B reconciliation, GST return support, TDS calculation, tax mapping

Payroll Administration Salary calculation, statutory deductions, compliance, employee records

Accounts Receivable Aging analysis, collection strategy, dunning, payment tracking

Financial Reporting Trial Balance, P&L, Balance Sheet, reconciliation schedules

Excel & Data Analysis VLOOKUP, pivots, charts, analysis, reporting

Communication & Liaison Vendor/customer coordination, inquiry handling, dispute resolution

Documentation & Organization File management, audit-ready documentation, record retention

Problem-Solving Payment discrepancies, invoice mismatches, reconciliation issues

 Role: Senior Accounts Executive

Intermediate - 7 to 10 years 

Employment Type: Full Time, Permanent

Reports To: Director

Department: Accounts

Education: B.Com in Finance & above

Work Location: TDMC – Unit 2 Peenya, Bengaluru

Shift: General Shift

Overview:

The Senior Accounts Executive is a senior finance leader with 7 to 10 years’ experience; responsible for supervising the entire accounting function, reviewing all key entries and reports, and ensuring books are accurate and up to date. The role manages and guides the Accounts Executive and Data Entry Operator; allocates work; reviews performance; coaches the team on accounting standards, controls and company policies. The Senior Accounts Executive is accountable for accurate financial records, timely monthly closing, strong internal controls and full compliance with tax and statutory requirements. The role also drives process improvement in billing, collections, payments, reconciliations and reporting so that the finance function becomes faster, more reliable and more transparent. The Senior Accounts Executive manages the finance team’s workload and basic budget for tools or resources; prepares clear financial summaries and insights for senior management; and supports planning and decision making with reliable numbers and practical recommendations.

Roles & Responsibility

Team Leadership & Management 

● Supervise and guide the Accounts Executive and Accounts or Data Entry Operator; assign daily tasks; monitor progress; review work quality; ensure accounting deadlines are met.

● Set clear goals and key performance indicators for each team member; conduct regular performance reviews; give constructive feedback; recognise good work; handle underperformance with clear actions.

● Identify skill gaps and training needs; support learning like formal courses or Tally skills; cross train team members so work can be shared; mentor high potential staff for bigger roles.

● Plan hiring when team capacity is low or new skills needed; define job descriptions; work with HR on sourcing; conduct technical and behavioural interviews; recommend suitable candidates; ensure smooth onboarding.

● Hold short periodic team meetings to align priorities and share management updates; encourage open discussion of issues and ideas; appreciate team achievements and maintain a respectful work environment.

● Be available for day to day questions; give clarity on processes, approvals and policies; help resolve conflicts within the team; support extra during peak periods like month end, audits and GST filings.

Accounting Operations Oversight 

● Supervise and guide the Accounts Executive and Accounts or Data Entry Operator; assign daily tasks; monitor progress; review work quality; ensure accounting deadlines are met.

● Set clear goals and key performance indicators for each team member; conduct regular performance reviews; give constructive feedback; recognise good work; handle underperformance with clear actions.

● Identify skill gaps and training needs; support learning like formal courses or Tally skills; cross train team members so work can be shared; mentor high potential staff for bigger roles.

● Plan hiring when team capacity is low or new skills needed; define job descriptions; work with HR on sourcing; conduct technical and behavioural interviews; recommend suitable candidates; ensure smooth onboarding.

● Hold short periodic team meetings to align priorities and share management updates; encourage open discussion of issues and ideas; appreciate team achievements and maintain a respectful work environment.

● Be available for day to day questions; give clarity on processes, approvals and policies; help resolve conflicts within the team; support extra during peak periods like month end, audits and GST filings.

Accounts Receivable & Collection Management 

● Track payment due dates on all outstanding invoices; prepare daily list of upcoming due and overdue payments; remind customers before due date via email or message; monitor reminder follow up.

● Implement structured collection process starting with friendly reminder for invoices one to seven days overdue; escalate to telephone and formal email for eight to thirty days; raise dunning notice and involve Sales for thirty to sixty days; escalate to senior management and legal for sixty plus days.

● Investigate and resolve payment discrepancies such as short payments or disputes; verify original invoice; process credit notes or adjustment where warranted; reconcile payment and clear from overdue list.

● Generate monthly accounts receivable ageing report grouping invoices by age; highlight top overdue and key at risk customers; analyse Days Sales Outstanding trend against credit terms granted; report collection rate and bad debt exposure.

● Track and report collection statistics including percentage paid on time with target above ninety five percent, percentage paid late by bucket, average Days Sales Outstanding and estimated bad debt from invoices over ninety days.

● Monitor customer credit limits; compare actual outstanding against approved limit; alert Sales if customer approaching limit; escalate for limit increase approval; place credit hold if significantly exceeded.

● Analyse customer payment patterns; identify consistent late payers; recommend revised terms such as reduced credit period or prepayment requirement; feed information to Sales for relationship review.

● Support effective cash flow by maintaining discipline on collections, escalating overdue balances timely and using data to forecast and manage receivable risk.

Financial Reporting & Analysis 

● Prepare monthly Profit and Loss, Balance Sheet and simple Cash Flow summaries with key schedules for receivables, payables, inventory and fixed assets; ensure all figures tie to the general ledger and are free from basic errors.

● Close monthly accounts within 5 to 7 working days; issue quick preliminary Profit and Loss to management soon after month end; share final statements once internal review or audit checks are done.

● Reconcile all major balances with supporting schedules; ensure each reported number can be traced to detailed listings; keep reports ready for management and auditor review.

● Perform variance analysis by comparing actual Profit and Loss with budget and last year; focus on major swings; explain main drivers like volume, price, mix or cost changes; highlight emerging trends.

● Calculate and track key ratios such as gross and net margin, Return on Assets, Return on Equity, current and quick ratios, inventory and receivable turnover and debt to equity; monitor trends and flag concerns early.

● Provide clear commentary to management on areas of strength and risk; suggest actions on pricing, cost control and overhead optimisation; point out scope for reducing waste and improving margins.

● Prepare rolling cash flow forecasts for at least 3 to 6 months; identify months with likely cash gaps or surplus; suggest actions like adjusting payment terms, credit control or borrowing needs; support annual budget and capital expenditure planning using historical data and actual versus budget analysis.

Compliance & Controls Management 

● Monitor compliance with accounting and quality standards; maintain proper audit trail and documentation; retain records for required years; support any queries or inspections from government agencies and external auditors.

● Oversee Goods and Services Tax and direct tax compliance by reviewing GSTR 1 and GSTR 3B filings, TDS deductions and quarterly returns, and professional tax where applicable; ensure all tax workings and documents are complete and accurate; coordinate complex issues with senior finance or tax advisors.

● Coordinate statutory and internal audits by preparing schedules and work papers, giving required explanations and documents, responding to queries, and tracking audit points until fully resolved.

● Maintain a strong internal control framework by documenting clear finance policies and procedures, ensuring segregation of duties between preparer, reviewer and approver, and operating approval limits and workflows for key transactions.

● Regularly review fraud and error risk in areas like cash, bank, purchases, sales and payroll; monitor for unusual transactions; check vendor and customer validity; recommend and implement control improvements.

● Oversee receivables and payables performance by reviewing ageing and payment reports, monitoring Days Sales Outstanding, enforcing customer credit limits, managing vendor payment terms and discounts, and handling disputes while maintaining professional relationships with customers and suppliers.

Process Improvement & Optimization 

● Document all key accounting processes in simple step wise notes; include controls, Tally steps and standard templates for repeated tasks; keep these documents in a shared, easy to access location.

● Standardise day to day work by fixing clear data entry rules, file naming conventions, General Ledger coding structure and approval workflows; ensure every team member follows the same standards.

● Review compliance with these standards at regular intervals; check sample vouchers, entries and files; correct deviations and refresh training where needed.

● Identify bottlenecks and manual work in areas like month end closing, vendor invoice processing and reconciliations; track cycle time, error rate and effort hours to see where delays and rework happen.

● Redesign and simplify processes by streamlining approvals, using ready templates, reducing duplicate checks and applying basic automation for repetitive data entry; train the team properly before switching over.

● Use Tally more effectively by applying automation features, standard reports and validations; maintain data integrity and help team resolve common system issues quickly.

● Build simple Excel based tools such as automated report formats, basic macros and dashboards for key performance indicators to cut manual reporting time and improve management visibility.

Budgeting & Financial Planning 

● Prepare yearly budget for accounts department covering salaries of Accounts Executive and Data Entry Operator, software and tool costs, training and small contingencies aligned to company growth plan.

● Include costs for licenses like Tally, Excel add ons and cloud storage; estimate training and certification spends; build modest buffer for unplanned needs such as extra consultancy or upgrades.

● Monitor actual monthly spend against budget; review major variances; adjust plans where business requirements change; share simple budget status update with management.

● Control department costs by tracking software licences and renewal dates; remove unused tools; avoid duplicate subscriptions; use training budget for high impact programmes only.

● Look for savings by negotiating better pricing with software and service vendors; exploring multiyear or bundled deals; and using in house knowledge sharing where possible.

● Assess workload versus current team capacity at least once or twice a year; identify if temporary or permanent additions are required; factor in expected attrition and succession.

● Allocate work smartly within the team; match tasks to skill level; prioritise high impact activities like closing and compliance during peak periods such as month end, audit and tax filing; plan leave and backup accordingly.

Strategic Financial Support to Management 

● Maintain employee leave records; Earned Leave (EL) and Leave Without Pay (LOP); record leave policy as per company and labour laws; update opening balance, leave taken and balance; maintain yearly leave card for each employee; escalate high absence to Human Resources or management.

● Coordinate with Human Resources and management on leave; share leave balance reports when asked; support leave approval workflow; help in Earned Leave encashment calculation at year end or at employee exit.

● Prepare a monthly salary sheet; collect attendance and leave data from Human Resources or supervisors; list employees by department and salary structure; calculate earnings components like Basic Salary, Dearness Allowance, House Rent Allowance and other allowances; add overtime and bonus where applicable.

● Calculate salary deductions including Provident Fund contribution, income tax deduction where applicable and recovery of advances or loans; compute net salary as gross earnings minus total deductions; keep monthly salary details for each employee.

● Review salary calculations for accuracy; cross check random employees; get approval on salary sheet from management and Human Resources before releasing payments.

● Process salary payments; prepare payment advice for each employee with gross pay, deductions and net pay; for bank payments prepare and upload salary file for credit on salary date; for cash payments arrange required cash and maintain cash payment register; take employee acknowledgement.

● Issue salary slips to all employees; show gross earnings, each deduction, net pay and Earned Leave balance; keep copy or soft record for company use.

● Manage Provident Fund PF compliance; calculate employee and employer PF contribution every month; track PF account numbers; prepare PF returns or data for consultants; keep salary and statutory records for more than six years for audit.

Vendor & Customer Financial Liaison

● Maintain regular vendor communication; share vendor outstanding and payment schedule; confirm when payment is credited; coordinate on invoice corrections, credit notes and Tax Deducted at Source certificates as needed; respond to vendor queries on invoices and payments.

● Prepare and share monthly vendor account statements showing invoices and payments; request vendors to confirm closing balance; escalate and resolve any mismatch; file vendor balance confirmations.

● Share customer account statements and payment reminders; answer customer questions on invoices, rates and deliveries; coordinate with Sales for customer credit terms and special commercial arrangements; send payment proof or receipts when asked.

● Handle customer disputes on payments; investigate overpayment, short payment or wrong invoice issues; cross check with original invoice and supporting documents; issue adjustments or credit notes where justified; keep proper records of dispute handling.

Documentation & Record-Keeping

● Organise and file all financial documents by type and party; for purchase keep purchase orders, invoices, goods receipt notes and payment proofs vendor wise in date order; for sales keep quotations, invoices, delivery notes and receipts customer wise in date order; for bank keep monthly bank statements, bank reconciliations and cheque images; for petty cash keep monthly petty cash vouchers with supporting bills; for payroll keep salary sheets, payment records and key employee pay related documents; for tax keep Goods and Services Tax returns, Tax Deducted at Source workings and all compliance filings.

● Maintain proper digital records; take weekly back up of Tally data; scan important documents and store in clearly named folders by year, month and document type; restrict access to authorised staff and maintain version control and password protection where needed.

● Prepare systematically for internal and external audits; compile required ledgers, vouchers, reconciliations and supporting documents in advance; keep ready schedules for key areas like bank, debtors, creditors, Goods and Services Tax and Tax Deducted at Source.

● Support auditors during fieldwork; respond to queries; provide copies or scans of supporting documents; explain reconciliations and unusual transactions clearly.

● Track audit observations; prepare action plan and responsibility for each point; close pending items within agreed time; keep record of closure evidence for future audits.

Skill Matrix & Classification

Intermediate I ★★★

Intermediate II ★★★★

Skill Area Particulars

Tally ERP Mastery All modules: Sales, Purchase, Payroll, TDS/GST; generates reports independently

Purchase & AP Management PO preparation, invoice verification, vendor payment, payment negotiation

Sales & AR Management Invoice generation, customer aging, collection follow-up, DSO optimization

Bank Reconciliation Monthly reconciliation, cheque management, online banking, discrepancy resolution

GST Compliance GSTR-2B reconciliation, GST return support, TDS calculation, tax mapping

Payroll Administration Salary calculation, statutory deductions, compliance, employee records

Accounts Receivable Aging analysis, collection strategy, dunning, payment tracking

Financial Reporting Trial Balance, P&L, Balance Sheet, reconciliation schedules

Excel & Data Analysis VLOOKUP, pivots, charts, analysis, reporting

Communication & Liaison Vendor/customer coordination, inquiry handling, dispute resolution

Documentation & Organization File management, audit-ready documentation, record retention

Problem-Solving Payment discrepancies, invoice mismatches, reconciliation issues

 Role: Senior Accounts Executive

Intermediate - 7 to 10 years 

Employment Type: Full Time, Permanent

Reports To: Director

Department: Accounts

Education: B.Com in Finance & above

Work Location: TDMC – Unit 2 Peenya, Bengaluru

Shift: General Shift

Overview:

The Senior Accounts Executive is a senior finance leader with 7 to 10 years’ experience; responsible for supervising the entire accounting function, reviewing all key entries and reports, and ensuring books are accurate and up to date. The role manages and guides the Accounts Executive and Data Entry Operator; allocates work; reviews performance; coaches the team on accounting standards, controls and company policies. The Senior Accounts Executive is accountable for accurate financial records, timely monthly closing, strong internal controls and full compliance with tax and statutory requirements. The role also drives process improvement in billing, collections, payments, reconciliations and reporting so that the finance function becomes faster, more reliable and more transparent. The Senior Accounts Executive manages the finance team’s workload and basic budget for tools or resources; prepares clear financial summaries and insights for senior management; and supports planning and decision making with reliable numbers and practical recommendations.

Roles & Responsibility

Team Leadership & Management 

● Supervise and guide the Accounts Executive and Accounts or Data Entry Operator; assign daily tasks; monitor progress; review work quality; ensure accounting deadlines are met.

● Set clear goals and key performance indicators for each team member; conduct regular performance reviews; give constructive feedback; recognise good work; handle underperformance with clear actions.

● Identify skill gaps and training needs; support learning like formal courses or Tally skills; cross train team members so work can be shared; mentor high potential staff for bigger roles.

● Plan hiring when team capacity is low or new skills needed; define job descriptions; work with HR on sourcing; conduct technical and behavioural interviews; recommend suitable candidates; ensure smooth onboarding.

● Hold short periodic team meetings to align priorities and share management updates; encourage open discussion of issues and ideas; appreciate team achievements and maintain a respectful work environment.

● Be available for day to day questions; give clarity on processes, approvals and policies; help resolve conflicts within the team; support extra during peak periods like month end, audits and GST filings.

Accounting Operations Oversight 

● Supervise and guide the Accounts Executive and Accounts or Data Entry Operator; assign daily tasks; monitor progress; review work quality; ensure accounting deadlines are met.

● Set clear goals and key performance indicators for each team member; conduct regular performance reviews; give constructive feedback; recognise good work; handle underperformance with clear actions.

● Identify skill gaps and training needs; support learning like formal courses or Tally skills; cross train team members so work can be shared; mentor high potential staff for bigger roles.

● Plan hiring when team capacity is low or new skills needed; define job descriptions; work with HR on sourcing; conduct technical and behavioural interviews; recommend suitable candidates; ensure smooth onboarding.

● Hold short periodic team meetings to align priorities and share management updates; encourage open discussion of issues and ideas; appreciate team achievements and maintain a respectful work environment.

● Be available for day to day questions; give clarity on processes, approvals and policies; help resolve conflicts within the team; support extra during peak periods like month end, audits and GST filings.

Accounts Receivable & Collection Management 

● Track payment due dates on all outstanding invoices; prepare daily list of upcoming due and overdue payments; remind customers before due date via email or message; monitor reminder follow up.

● Implement structured collection process starting with friendly reminder for invoices one to seven days overdue; escalate to telephone and formal email for eight to thirty days; raise dunning notice and involve Sales for thirty to sixty days; escalate to senior management and legal for sixty plus days.

● Investigate and resolve payment discrepancies such as short payments or disputes; verify original invoice; process credit notes or adjustment where warranted; reconcile payment and clear from overdue list.

● Generate monthly accounts receivable ageing report grouping invoices by age; highlight top overdue and key at risk customers; analyse Days Sales Outstanding trend against credit terms granted; report collection rate and bad debt exposure.

● Track and report collection statistics including percentage paid on time with target above ninety five percent, percentage paid late by bucket, average Days Sales Outstanding and estimated bad debt from invoices over ninety days.

● Monitor customer credit limits; compare actual outstanding against approved limit; alert Sales if customer approaching limit; escalate for limit increase approval; place credit hold if significantly exceeded.

● Analyse customer payment patterns; identify consistent late payers; recommend revised terms such as reduced credit period or prepayment requirement; feed information to Sales for relationship review.

● Support effective cash flow by maintaining discipline on collections, escalating overdue balances timely and using data to forecast and manage receivable risk.

Financial Reporting & Analysis 

● Prepare monthly Profit and Loss, Balance Sheet and simple Cash Flow summaries with key schedules for receivables, payables, inventory and fixed assets; ensure all figures tie to the general ledger and are free from basic errors.

● Close monthly accounts within 5 to 7 working days; issue quick preliminary Profit and Loss to management soon after month end; share final statements once internal review or audit checks are done.

● Reconcile all major balances with supporting schedules; ensure each reported number can be traced to detailed listings; keep reports ready for management and auditor review.

● Perform variance analysis by comparing actual Profit and Loss with budget and last year; focus on major swings; explain main drivers like volume, price, mix or cost changes; highlight emerging trends.

● Calculate and track key ratios such as gross and net margin, Return on Assets, Return on Equity, current and quick ratios, inventory and receivable turnover and debt to equity; monitor trends and flag concerns early.

● Provide clear commentary to management on areas of strength and risk; suggest actions on pricing, cost control and overhead optimisation; point out scope for reducing waste and improving margins.

● Prepare rolling cash flow forecasts for at least 3 to 6 months; identify months with likely cash gaps or surplus; suggest actions like adjusting payment terms, credit control or borrowing needs; support annual budget and capital expenditure planning using historical data and actual versus budget analysis.

Compliance & Controls Management 

● Monitor compliance with accounting and quality standards; maintain proper audit trail and documentation; retain records for required years; support any queries or inspections from government agencies and external auditors.

● Oversee Goods and Services Tax and direct tax compliance by reviewing GSTR 1 and GSTR 3B filings, TDS deductions and quarterly returns, and professional tax where applicable; ensure all tax workings and documents are complete and accurate; coordinate complex issues with senior finance or tax advisors.

● Coordinate statutory and internal audits by preparing schedules and work papers, giving required explanations and documents, responding to queries, and tracking audit points until fully resolved.

● Maintain a strong internal control framework by documenting clear finance policies and procedures, ensuring segregation of duties between preparer, reviewer and approver, and operating approval limits and workflows for key transactions.

● Regularly review fraud and error risk in areas like cash, bank, purchases, sales and payroll; monitor for unusual transactions; check vendor and customer validity; recommend and implement control improvements.

● Oversee receivables and payables performance by reviewing ageing and payment reports, monitoring Days Sales Outstanding, enforcing customer credit limits, managing vendor payment terms and discounts, and handling disputes while maintaining professional relationships with customers and suppliers.

Process Improvement & Optimization 

● Document all key accounting processes in simple step wise notes; include controls, Tally steps and standard templates for repeated tasks; keep these documents in a shared, easy to access location.

● Standardise day to day work by fixing clear data entry rules, file naming conventions, General Ledger coding structure and approval workflows; ensure every team member follows the same standards.

● Review compliance with these standards at regular intervals; check sample vouchers, entries and files; correct deviations and refresh training where needed.

● Identify bottlenecks and manual work in areas like month end closing, vendor invoice processing and reconciliations; track cycle time, error rate and effort hours to see where delays and rework happen.

● Redesign and simplify processes by streamlining approvals, using ready templates, reducing duplicate checks and applying basic automation for repetitive data entry; train the team properly before switching over.

● Use Tally more effectively by applying automation features, standard reports and validations; maintain data integrity and help team resolve common system issues quickly.

● Build simple Excel based tools such as automated report formats, basic macros and dashboards for key performance indicators to cut manual reporting time and improve management visibility.

Budgeting & Financial Planning 

● Prepare yearly budget for accounts department covering salaries of Accounts Executive and Data Entry Operator, software and tool costs, training and small contingencies aligned to company growth plan.

● Include costs for licenses like Tally, Excel add ons and cloud storage; estimate training and certification spends; build modest buffer for unplanned needs such as extra consultancy or upgrades.

● Monitor actual monthly spend against budget; review major variances; adjust plans where business requirements change; share simple budget status update with management.

● Control department costs by tracking software licences and renewal dates; remove unused tools; avoid duplicate subscriptions; use training budget for high impact programmes only.

● Look for savings by negotiating better pricing with software and service vendors; exploring multiyear or bundled deals; and using in house knowledge sharing where possible.

● Assess workload versus current team capacity at least once or twice a year; identify if temporary or permanent additions are required; factor in expected attrition and succession.

● Allocate work smartly within the team; match tasks to skill level; prioritise high impact activities like closing and compliance during peak periods such as month end, audit and tax filing; plan leave and backup accordingly.

Strategic Financial Support to Management 

● Maintain employee leave records; Earned Leave (EL) and Leave Without Pay (LOP); record leave policy as per company and labour laws; update opening balance, leave taken and balance; maintain yearly leave card for each employee; escalate high absence to Human Resources or management.

● Coordinate with Human Resources and management on leave; share leave balance reports when asked; support leave approval workflow; help in Earned Leave encashment calculation at year end or at employee exit.

● Prepare a monthly salary sheet; collect attendance and leave data from Human Resources or supervisors; list employees by department and salary structure; calculate earnings components like Basic Salary, Dearness Allowance, House Rent Allowance and other allowances; add overtime and bonus where applicable.

● Calculate salary deductions including Provident Fund contribution, income tax deduction where applicable and recovery of advances or loans; compute net salary as gross earnings minus total deductions; keep monthly salary details for each employee.

● Review salary calculations for accuracy; cross check random employees; get approval on salary sheet from management and Human Resources before releasing payments.

● Process salary payments; prepare payment advice for each employee with gross pay, deductions and net pay; for bank payments prepare and upload salary file for credit on salary date; for cash payments arrange required cash and maintain cash payment register; take employee acknowledgement.

● Issue salary slips to all employees; show gross earnings, each deduction, net pay and Earned Leave balance; keep copy or soft record for company use.

● Manage Provident Fund PF compliance; calculate employee and employer PF contribution every month; track PF account numbers; prepare PF returns or data for consultants; keep salary and statutory records for more than six years for audit.

Vendor & Customer Financial Liaison

● Maintain regular vendor communication; share vendor outstanding and payment schedule; confirm when payment is credited; coordinate on invoice corrections, credit notes and Tax Deducted at Source certificates as needed; respond to vendor queries on invoices and payments.

● Prepare and share monthly vendor account statements showing invoices and payments; request vendors to confirm closing balance; escalate and resolve any mismatch; file vendor balance confirmations.

● Share customer account statements and payment reminders; answer customer questions on invoices, rates and deliveries; coordinate with Sales for customer credit terms and special commercial arrangements; send payment proof or receipts when asked.

● Handle customer disputes on payments; investigate overpayment, short payment or wrong invoice issues; cross check with original invoice and supporting documents; issue adjustments or credit notes where justified; keep proper records of dispute handling.

Documentation & Record-Keeping

● Organise and file all financial documents by type and party; for purchase keep purchase orders, invoices, goods receipt notes and payment proofs vendor wise in date order; for sales keep quotations, invoices, delivery notes and receipts customer wise in date order; for bank keep monthly bank statements, bank reconciliations and cheque images; for petty cash keep monthly petty cash vouchers with supporting bills; for payroll keep salary sheets, payment records and key employee pay related documents; for tax keep Goods and Services Tax returns, Tax Deducted at Source workings and all compliance filings.

● Maintain proper digital records; take weekly back up of Tally data; scan important documents and store in clearly named folders by year, month and document type; restrict access to authorised staff and maintain version control and password protection where needed.

● Prepare systematically for internal and external audits; compile required ledgers, vouchers, reconciliations and supporting documents in advance; keep ready schedules for key areas like bank, debtors, creditors, Goods and Services Tax and Tax Deducted at Source.

● Support auditors during fieldwork; respond to queries; provide copies or scans of supporting documents; explain reconciliations and unusual transactions clearly.

● Track audit observations; prepare action plan and responsibility for each point; close pending items within agreed time; keep record of closure evidence for future audits.

Skill Matrix & Classification

Intermediate I ★★★

Intermediate II ★★★★

Skill Area Particulars

Tally ERP Mastery All modules: Sales, Purchase, Payroll, TDS/GST; generates reports independently

Purchase & AP Management PO preparation, invoice verification, vendor payment, payment negotiation

Sales & AR Management Invoice generation, customer aging, collection follow-up, DSO optimization

Bank Reconciliation Monthly reconciliation, cheque management, online banking, discrepancy resolution

GST Compliance GSTR-2B reconciliation, GST return support, TDS calculation, tax mapping

Payroll Administration Salary calculation, statutory deductions, compliance, employee records

Accounts Receivable Aging analysis, collection strategy, dunning, payment tracking

Financial Reporting Trial Balance, P&L, Balance Sheet, reconciliation schedules

Excel & Data Analysis VLOOKUP, pivots, charts, analysis, reporting

Communication & Liaison Vendor/customer coordination, inquiry handling, dispute resolution

Documentation & Organization File management, audit-ready documentation, record retention

Problem-Solving Payment discrepancies, invoice mismatches, reconciliation issues