Data Entry Operator

WHY THIS ROLE EXISTS

Accounts and Operations each run their own trackers - payables, receivables, load status, debit/credit notes, KYC and vendor records. This role keeps every tracker current "till date" across both teams, and raises a flag the moment something is delayed, missing, or doesn't reconcile — instead of letting it sit quietly.

WHAT YOU'LL OWN

1. Accounts-Side Data Entry

●       Enter vendor/buyer invoices, payments, and debit/credit notes in Zoho Books and trackers, same day as source documents arrive.

●       Keep the Payables and Receivables Trackers current daily - vendor/buyer, invoice, amount, due date, status.

●       Support GST, TDS, and e-way bill data entry; cross-check the six-document checklist (weighment slips, LR, invoice, e-way bill, GRN) before marking an entry complete.

2. Operations-Side Data Entry

●       Update the Fulfilment trackers from field/ops updates in real time.

●       Maintain vendor/buyer master data - KYC status, GSTIN, onboarding stage and update the 90-Day Growth, Waste Generators, and other operational trackers on their agreed cadence.

3. Cross-Team Reconciliation “Till Date”

●       Daily check on Accounts-side and Ops-side entries for the same transaction match and are both current as of that day; nothing older than 24 hours un-entered without a logged reason.

●       Where records disagree (e.g. load delivered but no GRN, payment done but not in Zoho), flag the mismatch to both teams same day — don't pick a side.

4. Raising Delays

●       Flag any missing document, entry, or update the same day it's due. Maintain a delay log (what's pending, since when, with whom), reviewed each morning.

●       Escalate anything pending beyond 48 hours, per the existing chain.

5. Data Hygiene

●       All records in the shared system (Zoho/trackers) only – Not on WA. Consistent, error-free formatting: correct dates, no duplicates, no blank mandatory fields.

WHAT SUCCESS LOOKS LIKE

●       Zero backlog - every tracker reflects data “till date,” nothing older than 24 hours un-entered.

●       100% of missing documents/overdue updates flagged same-day, not discovered later by Accounts or Ops.

●       Clean weekly/monthly reconciliation - no unexplained mismatches carried forward.

WHO WE'RE LOOKING FOR

●       0–2 years in data entry, back-office, or accounts/ops support, freshers with strong attention to detail welcome.

●       Comfortable with Excel/Sheets; willing to learn Zoho Books.

●       High attention to detail, proactive about flagging problems, comfortable working in-office full-time across both teams.