Front Office Executive cum Admin

DESCRIPTIONFront Office cum Admin ExecutiveDepartment: Administration / HR & Admin

Designation: Front Office cum Admin Executive

Location: Bengaluru

Reporting To: HR Manager / Admin Manager

Job SummaryWe are looking for a well-organized and professional Front Office cum Admin Executive to manage the reception/front-office activities and provide day-to-day administrative support. The candidate will be responsible for handling visitors and calls, maintaining office records, coordinating office requirements, and supporting HR & Admin operations.

Key ResponsibilitiesFront Office & Reception

• Manage the reception area and ensure a professional first impression for visitors.
• Greet and assist visitors, clients, vendors, and employees.
• Handle incoming and outgoing telephone calls and redirect calls to the concerned person.
• Maintain visitor records and issue visitor passes where required.
• Receive, sort, and distribute courier, postal, and other communications.
• Coordinate meeting room bookings and support meetings as required.
• Handle general enquiries and provide appropriate information.

Administration

• Manage day-to-day office administrative activities.
• Maintain office records, files, registers, and documentation.
• Coordinate stationery requirements and maintain adequate stock.
• Monitor office supplies, housekeeping materials, drinking water, and other consumables.
• Coordinate with housekeeping, security, maintenance, and other service providers.
• Raise requirements for office purchases and follow up on quotations, bills, and deliveries.
• Maintain records of office assets, equipment, and other administrative items.
• Coordinate repair and maintenance of office equipment and facilities.
• Support office events, meetings, celebrations, and other administrative arrangements.

HR & Employee Support

• Support the HR team in maintaining employee records and documentation.
• Assist with joining formalities, employee documentation, ID cards, and other HR-related requirements.
• Support attendance-related activities and coordinate with employees for attendance corrections when required.
• Assist in arranging employee engagement activities, training programs, and internal meetings.
• Coordinate employee requests and route them to the appropriate HR/Admin personnel.

Coordination & Reporting

• Coordinate with different departments for administrative requirements.
• Maintain daily/weekly administrative records and reports.
• Follow up with vendors and service providers for timely completion of work.
• Ensure office facilities and common areas are maintained properly.
• Assist the HR/Admin Manager in other administrative activities and assigned tasks.
• Required SkillsGood communication and interpersonal skills.
• Professional and pleasant personality.
• Good telephone and visitor-handling skills.
• Strong organizational and coordination abilities.
• Good knowledge of MS Office, especially Word and Excel.
• Ability to maintain records and documentation accurately.
• Good follow-up and time-management skills.
• Ability to handle multiple tasks and work independently.
• Basic knowledge of HR/Admin processes will be an advantage.
• Qualification & ExperienceQualification: Any Graduate / Diploma in Administration, HR, or a related field.
• Experience: 2–5 years of experience in Front Office, Administration, HR & Admin, or a similar role.
• Experience in a corporate, construction, manufacturing, or RMC environment will be an advantage.
• Key CompetenciesProfessionalism
• Communication skills
• Customer/visitor handling
• Coordination and follow-up
• Time management
• Attention to detail
• Problem-solving ability
• Teamwork
• Confidentiality and integrity