Office Assistant

We are looking for an organized, responsible, and proactive Office & Administrative Assistant to support the day-to-day operations of our design studio.

The role involves managing routine administrative tasks, coordinating office requirements, following up with vendors and service providers, maintaining records, and ensuring that the studio functions smoothly on a daily basis.

We are looking for someone who is dependable, well-organized, comfortable with follow-ups, and able to handle multiple small tasks efficiently.

• Qualifications & SkillsMinimum 1 year of experience in administration, office coordination, or a similar support role preferred
• Good communication skills in English and Kannada; knowledge of Hindi is an advantage
• Basic working knowledge of Excel, Word, Google Sheets, email, and WhatsApp
• Comfortable making calls and following up with vendors, couriers, suppliers, and service providers
• Strong organizational and record-keeping skills
• Ability to manage multiple tasks and follow through until completion
• Responsible, punctual, and detail-oriented
• Comfortable working independently as well as supporting a small team
• Basic understanding of bills, invoices, purchase records, and office documentation is preferred
• Key ResponsibilitiesManage the general day-to-day administration of the studio
• Ensure the office is clean, organized, and properly maintained
• Coordinate with housekeeping, maintenance staff, electricians, plumbers, internet providers, and other service personnel when required
• Receive, record, and coordinate incoming and outgoing couriers, samples, materials, and packages
• Maintain records of office supplies, stationery, pantry items, and other recurring requirements
• Place orders for office supplies and follow up on deliveries
• Maintain vendor, supplier, contractor, and service-provider contact records
• Make follow-up calls and coordinate with vendors regarding deliveries, pending items, samples, and documentation
• Assist in order tracking and follow-ups for furniture, materials, products, and project-related purchases
• Maintain simple Excel or Google Sheet trackers for orders, deliveries, couriers, samples, and pending follow-ups
• Collect bills, invoices, receipts, and supporting documents and organize them before handing them over to the Accounts team
• Assist designers and project teams with printing, scanning, filing, documentation, and general coordination
• Coordinate local pickups, deliveries, and transportation where required
• Maintain physical and digital files in an organized manner
• Keep track of recurring office payments, renewals, subscriptions, and service schedules and inform the concerned team member in advance
• Assist with basic scheduling, meeting coordination, and visitor management
• Follow up on pending administrative tasks and ensure they are closed on time
• Support the team with other administrative and operational tasks as required

Role ExpectationThis role is best suited for someone who enjoys keeping things organized, following up consistently, and making sure everyday studio operations run smoothly. The person should be comfortable taking ownership of routine administrative tasks and ensuring that nothing falls through the cracks.