Receptionist / Front Office Executive

Front Desk Management

• Greeting and Welcoming: Warmly greet and welcome all visitors, clients, and candidates, ensuring a positive first impression of Blue Cold Refrigeration.
• Telephone & Communications: Answer, screen, and direct all incoming phone calls promptly and professionally. Handle inquiries, take accurate messages, and redirect calls to the appropriate department or personnel.
• Mail & Deliveries: Sort and distribute incoming mail and packages. Coordinate outgoing courier services and manage logistics for deliveries.

Administrative and Office Support

• Maintain the Reception Area: Keep the reception, lobby, and common areas (e.g., meeting rooms) tidy, presentable, and stocked with necessary materials.
• Office Supplies: Monitor and maintain inventory of office supplies, stationery, and pantry items, placing orders as needed and ensuring cost-effective purchasing.
• Travel Coordination: Assist staff with basic travel arrangements, including booking local taxis, and coordinating visitor logistics when required.
• Data Entry & Filing: Perform basic administrative duties such as data entry, photocopying, scanning, and maintaining organized physical and electronic files.