Secretary / Executive Assistant

About the Role

We're looking for someone who can independently research, compare, and execute — not just follow instructions. You'll typically be handed the outcome we need, not a

rigid step-by-step process, and given room to figure out the smartest path there using your own judgment, the internet, and AI tools like ChatGPT. That doesn't mean

you're left to figure it out alone — the founder stays available to guide, unblock, and course-correct whenever needed.

This is NOT a typing/calendar-only secretarial role. It's a hands-on operations and research role for someone who wants ownership.

What You'll Actually Do

Research & comparisons, on any topic handed to you: vendor research, technical/niche sourcing, category research (e.g. HR outsourcing providers) — you

source multiple options, gather quotations or specs from each, and present a clear side-by-side comparison with strengths and weaknesses, so a decision can be made

quickly.

Arranging multiple meetings in parallel: not just booking a single calendar slot — juggling several scheduling threads at once across different stakeholders,

following up until every one is confirmed, and making sure the right people are actually in the room.

Scanning and first-level screening of candidates: filter incoming applications against a checklist and criteria the founder provides, run a first-pass phone/video

screen to confirm basics — experience, availability, expectations, communication clarity — and send forward a shortlisted, qualified list. Final interview and hiring

decision always stay with the founder.

Owning issues end-to-end, whatever they are: a vendor delay, a broken process, an unresolved complaint — you track it, figure out who needs to act, chase

them, and close the loop without needing to be reminded. The nature or size of the issue doesn't change the expectation — every issue gets carried to resolution.

Inbox & communication triage: draft responses, flag what's urgent, and manage follow-ups on the founder's behalf so nothing sits unanswered.

Maintaining a single running tracker of every open item across hiring, vendors, issues, and tasks — so nothing falls through the cracks when multiple things are

moving at once.

Tracking renewals & recurring commitments — subscriptions, contracts, licenses, memberships — before they lapse.

Turning repeat tasks into simple checklists/SOPs so the next round is faster than the last.

What We're Looking For

1–3 years experience in an EA, business coordinator, research/analyst, or operations role — startup or small-business background preferred.

Strong analytical and presentation skills — research multiple options, never settle for just one, and present clear, structured comparisons rather than a wall of

text.

Comfortable with basic candidate screening — reading a resume against a checklist and running a first-pass phone/video screen for fit, without needing to make

the final call.

Comfortable using Google Workspace, Excel, ChatGPT, and picking up new tools (e.g. Notion/Trello-style trackers) as needed.

Comfortable with ambiguity and full ownership — you'll be handed an outcome, not a script, and the expectation is that it gets done, regardless of how small or large

the task looks on the surface.

High discretion — you'll be exposed to sensitive business, financial, and hiring information.

Negotiation NOT required — founder handles final vendor conversations; your job is the comparison data that leads to that conversation.

Why This Role Is Different

This isn't a role where you'll be filing papers and managing a calendar in isolation. You'll sit close to the founder's decision-making — seeing how a business actually

gets built, how hiring decisions get made, how vendor and cost trade-offs get evaluated, and how priorities shift in real time. If you want to eventually run your own

team, project, or business, this is a front-row seat to how that actually works.

You'll be trusted with real ambiguity from day one — not busywork. The founder will hand you outcomes, not scripts, and expect you to figure out the smartest path

there. For the right person, it's the fastest way to build real business judgment early in a career.

One Thing to Understand About This Role

There's no such thing as "too small" or "too big" a task here. Some days it's comparing AC vendors; other days it's screening ten candidates or chasing five people to

close one issue. The size changes — the expectation that it gets carried through to a finished outcome does not.

Executive Assistant to Founder · Operations & Research · Bangalore