Spare Part Manager

Responsibilities - (Lead Level)

1. Spare Parts Procurement: Identify spare part requirements based on vehicle maintenance schedules, repair orders, and inventory levels, and initiate procurement processes to acquire necessary parts from approved suppliers or vendors.

2. Supplier Management: Establish and maintain relationships with spare parts suppliers, negotiating pricing, terms, and delivery schedules, and ensuring compliance with quality standards and contractual agreements.

3. Inventory Management: Manage spare parts inventory levels, monitoring stock levels, conducting regular audits, and optimizing inventory turnover to minimize stockouts, excess inventory, and associated carrying costs.

4. Order Fulfillment: Receive and process spare parts requisitions from workshop technicians and maintenance staff, ensuring accurate picking, packing, and distribution of parts to meet service requirements and minimize vehicle downtime.

5. Quality Assurance: Inspect incoming spare parts shipments for quality, accuracy, and compliance with specifications and standards, rejecting non-conforming parts and coordinating returns or replacements as needed.

6. Inventory Tracking and Reporting: Maintain accurate records of spare parts inventory transactions, including receipts, issuances, transfers, and adjustments, and generate reports to track inventory levels, usage patterns, and replenishment needs.

7. Cost Management: Monitor spare parts procurement costs, analyzing pricing trends, negotiating discounts, and implementing cost-saving measures to optimize spending and achieve budgetary targets.

8. Documentation and Compliance: Ensure compliance with regulatory requirements, company policies, and industry standards for spare parts procurement, inventory management, and documentation, maintaining accurate records and documentation as required.

9. Collaboration and Communication: Collaborate with workshop supervisors, maintenance staff, and other internal stakeholders to understand spare parts requirements, resolve issues, and provide support as needed to ensure smooth operations.

10. On-Time Billing and Spares Consumption: Ensure timely billing for spare parts. Track and report on spares consumption to optimize inventory management.