Geographic Legal Counsel Senior Analyst

Geographic Legal Counsel Senior Analyst

Generic Responsibilities

• Understand the CORE areas
• Understand relevant company policies
• Understand corporate governance and company act
• Understand basic corporate concepts and transactions such as share transfer, liquidations, mergers, etc.
• Draft corporate documents such as minutes, powers of attorneys, etc.
• Coordinate review, approval and implementation of changes in entity information and corporate structure
• Develop subject-matter expertise in the concerned support area
• Act as a POC for support area

• Understand and suggest process improvements in the support area
• Assist team in drafting checklists and process documents
• Directly liaison with internal stakeholders on various issues
• Manage SharePoint and communication records
• Identify and support any specific trainings for the team
• Support implementation of new initiatives in CORE support area or within Legal/GLN
• Build credible and effective relationships with onshore counsels and within GLN team
• Support recruitment efforts for the team
• Supervise resources, and assist GLN Team Lead in people management, as required
• Provide coaching and mentoring to junior members of the team
• Provide individuals with positive and developmental feedback
• Try to ‘give back’ to GLN/Legal.

Specific Responsibilities aligned to Role

• The major and most important responsibility for this role would be to take responsibility for maintaining the accuracy and completion of entity data and records: ensure accuracy of GEMS records in respect of entities and their ownership, subsidiaries, directors & officers and basic information (such as registered address, company registration number, date formed/acquired…) by, namely, :

• Active participation in the quarterly GEMS QA process and all other processes in place for keeping GEMS Current, Correct and Complete such as monthly monitoring and follow ups to resolve inconsistencies between GEMS appointment records and HR records, follow up for supporting evidencing documentation in respect of AP67-approved structural changes and of recent Ventures & Acquisitions transactions etc.;
• Receiving and completing requests through the E-Quest tool (tool for management of requests relating to entity data) and whenever required; this includes data entry, document uploads and provision of information (including documents, entity organizational charts and reports);
• Participation and oversight of projects related to GEMS maintenance, such as GEMS data clean-up projects.

• Manage corporate secretarial matters, including documentation necessary to appoint/dismiss Directors and other Corporate Officers, holding of Annual General Meetings.
• Maintenance of “Entity Matters” information for responsible countries.
• Coordinate and undertake legal assessments on regional/global projects, policies and compliance initiatives.
• Identify process improvements in Entity Matters or Corporate Functions domains and lead team in developing/drafting of guidelines, handbooks, know how material, checklists and process/tools associated documents (global/regional and local) for standardizing the process.
• Making use of GEMS capabilities and raising awareness of GEMS-related topics within the wider Legal team e.g. through presentations and the drafting of postcards.
• Leveraging the use of AI, in particular GenAI, to make GEMS data more accessible and correct and complete, and to make corporate governance activities more efficient.