Procurement Specialist

Procurement Specialist

Job Summary : 

 

The Procurement Specialist is responsible for executing the end-to-end purchase order process—from placement through goods receipt and invoice resolution. The role ensures purchase orders are issued accurately, managed proactively, and closed without avoidable commercial, delivery, or documentation discrepancies.

This position also performs defined spot-sourcing activities for the assigned site when those requirements fall outside the Sourcing Specialist scope. Success in the role depends on strong commercial judgment, supply-chain discipline, supplier coordination, and close collaboration with sourcing, operations, finance, engineering, and quality teams. 

 

Job Responsibilities

• Ensure all purchasing activities are performed safely, ethically, and in full compliance with Flowserve policies, procedures, and applicable controls.

• Place purchase orders, including AMO where applicable, in accordance with approved supplier selection decisions, negotiated commercial terms, and business requirements.

• Issue “clean” purchase orders with accurate pricing, quantities, delivery requirements, specifications, drawings, quality documentation, and other applicable attachments.

• Manage open purchase orders throughout their lifecycle, including confirmation of delivery dates, alignment to MRP need-by dates, follow-up on overdue commitments, and execution of change orders.

• Monitor and resolve MRP exception messages to protect material availability, production schedules, and customer commitments.

• Conduct spot-sourcing activities for assigned scopes not covered by the Sourcing Specialist function. Ensure RFQs follow global sourcing strategies and that supplier recommendations appropriately balance quality, delivery, and cost.

• Create, expedite, and manage new supplier requests and supplier master-data changes through the MDG-Supplier process to support business-unit operations.

• Identify supply, supplier, delivery, quality, or commercial risks within the managed scope; escalate issues through the appropriate process and management hierarchy.

• Maintain ERP supplier data and supply-chain-owned item master-data parameters with a high degree of accuracy and process discipline.

• Manage and maintain pattern data within AIM for castings-related activities.

• Investigate and resolve purchase-order pricing, quantity, goods-receipt, and invoice-payment discrepancies in coordination with suppliers, accounts payable, receiving, quality, and internal stakeholders.

• Build effective working relationships with suppliers and internal business partners to improve responsiveness, communication, and supply continuity.

• Support cost-reduction opportunities within the managed sourcing scope while maintaining compliance with sourcing strategies and approved supplier selections.

• Use data and performance indicators to identify process gaps, prioritize work, and drive continuous improvement in purchasing execution.

Main Objectives

• Improve purchase-order placement time and accuracy.

• Ensure timely resolution of MRP exception messages.

• Reduce past-due purchase orders and delivery risks.

• Resolve invoice and goods-receipt discrepancies promptly.

• Deliver cost-reduction opportunities within the managed sourcing scope.

• Maintain compliance with global sourcing strategies and supplier-selection requirements.

• Improve supplier-data and item-master-data accuracy.

• Support uninterrupted material availability for business-unit operations.

Job Requirements

• A bachelor’s degree in Supply Chain, Business, Engineering, Operations, or a related discipline; equivalent relevant experience may be considered.

• At least 2 years of relevant supply-chain, procurement, purchasing, or materials-management experience.

• Experience managing purchase orders from placement through delivery, goods receipt, and invoice resolution.

• Strong understanding of purchasing processes, supplier management, sourcing fundamentals, and commercial terms.

• Knowledge of regional supply bases for assigned categories is preferred.

• Experience with ERP systems, supplier master data, item master data, and MRP-driven purchasing processes.

• Strong analytical ability to collect, interpret, and act on operational data.

• Solid commercial acumen, negotiation capability, and judgment in balancing quality, delivery, and cost.

• Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.

• Strong project-management skills and the ability to manage multiple priorities in a fast-moving operational environment.

• Certified Supply Chain Professional credentials are preferred.

Competencies

• Strong interpersonal relationship management and supplier engagement.

• Clear, professional communication across all organizational levels.

• Ability to influence stakeholders and drive timely decisions.

• High attention to detail and commitment to data and process discipline.

• Sound problem-solving skills, particularly in resolving delivery, pricing, receipt, and invoice discrepancies.

• Proactive risk identification and escalation.

• Strong collaboration with sourcing, engineering, quality, finance, manufacturing, and operations teams.

• Self-motivation, accountability, and the ability to work independently with appropriate judgment.

• Adaptability in managing changing priorities, urgent material needs, and operational constraints.

• Commitment to continuous improvement, customer responsiveness, and operational excellence.

Experience Level

Mid Level