Team Member: Administration Dahej

Team Member: Administration Dahej

Responsibilities

Office Operations Management:

Manage administrative functions for efficient office operations, including housekeeping and cleaning processes.

Logistics Coordination:

Arrange transport for employees, equipment, and materials. Maintain records of vehicle usage, fuel, and maintenance.

Service Coordination:

Support management of administrative services to ensure cost-effectiveness, efficiency, and adherence to Group standards.

Inventory and Procurement:

Oversee office supplies, equipment inventory, and procurement.

Employee Onboarding:

Assist in onboarding new employees by preparing workspaces and equipment

Vendor Coordination:

Coordinate office maintenance and repairs with external vendors.

System management:

Knowledge for SAP

Documentation & reporting:

Prepare reports, presentations, and other administrative documents.

Cafeteria and Visitor Management:

Manage cafeteria, food arrangements, visitor management, and handle billing, payments, and MIS.

Facility Cleanliness:

Ensure building cleanliness and order, assign duties, inspect work, address complaints, and take corrective action..

Contractor Supervision:

Supervise and monitor contractor performance.

Service Improvement:

Recommend service improvements, evaluate personnel needs, and schedule shifts and cleaning duties.

Accommodation Assistance:

Assist in managing company accommodation, including booking arrangements and maintenance.

Compliance Assistance:

Support compliance monitoring to ensure adherence to legal and regulatory standards and minimize organizational risk

Training and Development:

Conduct training for cleaning supervisors on policies, procedures, and equipment maintenance.

Digital Mindset:

Overview of digital, AI and other emerging technologies and the ability to proactively identify opportunities through new age technologies and enhance business outcomes to maintain a competitive edge.

Key Stakeholders - Internal:

Department Heads, Human resources

Direct reports

Key Stakeholders - External:

Regulatory Agencies, Service Providers, Suppliers

Qualifications