Operation Executive

Objective

The Operations Executive will be responsible for ensuring smooth day-to-day business operations, coordinating with different departments, maintaining compliance with company policies, and optimizing processes for efficiency. The role requires a detail-oriented, proactive individual with strong problem-solving skills and the ability to handle multitasking.

Responsibilities

🔹 Daily Tasks

·       Monitor and oversee day-to-day operational activities.

·       Coordinate with vendors, suppliers, and internal teams for smooth workflow.

·       Track inventory levels and update stock records.

·       Prepare daily reports on work progress, logistics, and administration.

·       Handle client/vendor queries and escalate issues when required.

·       Ensure adherence to company policies and safety standards.

·       Support in scheduling meetings, preparing minutes, and sharing updates with management.

🔹 Weekly Tasks

·       Review weekly operations performance with management.

·       Conduct follow-ups with teams on pending tasks and project timelines.

·       Verify expense records, petty cash, and vendor payments.

·       Coordinate with HR/admin for workforce scheduling and attendance.

·       Audit stock/inventory levels and update procurement requirements.

·       Identify and report operational bottlenecks, suggesting process improvements.

🔹 Monthly Tasks

·       Prepare and present monthly operations reports to management.

·       Assist in budget planning and expense tracking.

·       Conduct vendor and supplier performance reviews.

·       Support compliance checks, licenses, and documentation updates.

·       Evaluate workflow efficiency and recommend process automation if needed.

·       Coordinate with management for strategic planning and resource allocation.

Lead or support monthly review meetings across departments