Receptionist / Front Office Executive

Key Responsibilities

1. Manage front desk operations, receive visitors and handle incoming calls.
2. Maintain visitor registers, attendance records, files and office documentation.
3. Provide administrative support to the Personnel & Administration (P&A) department.
4. Prepare reports, MIS, data sheets and official correspondence using MS Office and Excel.
5. Maintain employee records, leave registers and other personnel-related documents.
6. Coordinate meetings, appointments, office communication and visitor arrangements.
7. Handle emails, data entry, document preparation and record updates.
8. Coordinate with employees, vendors and other departments for routine administrative activities.
9. Ensure proper filing, confidentiality and timely submission of reports.
10. Support day-to-day office administration and other tasks assigned by management.

Required Skills

• Excellent knowledge of MS Excel and MS Office
• Strong documentation and record-management skills
• Good communication and interpersonal skills
• Professional etiquette and smart body language
• Punctuality, discipline and attention to detail
• Ability to manage multiple administrative tasks independently

Preferred Candidate

A disciplined, presentable and proactive graduate with at least 3 years of office experience, excellent MS Office and Excel skills, and the ability to manage front desk operations and support the P&A department efficiently.