Banking Operations Executive

Job Summary

We are looking for a responsible and detail-oriented Business Operations Executive to manage day-to-day banking and business operational activities. The role will primarily involve processing vendor payments, coordinating with banks, handling bank guarantees, fixed deposits, and other banking-related transactions while ensuring timely and accurate completion of financial and operational requirements.

Key Responsibilities

• Vendor Payments & Banking OperationsProcess and coordinate day-to-day payments to vendors, suppliers, and service providers.
• Prepare payment instructions and ensure timely processing through online banking platforms.
• Verify payment details, invoices, approvals, bank details, and supporting documents before initiating transactions.
• Maintain proper records of all payments and banking transactions.
• Coordinate with internal departments for payment approvals and documentation.
• Monitor payment status and resolve payment-related issues with vendors and banks.

Bank Guarantee Related Work

• Coordinate with banks for Bank Guarantee (BG) creation, renewal, amendment, and cancellation.
• Prepare and submit required documents to banks for issuance of Bank Guarantees.
• Track BG validity, expiry dates, margins, charges, and renewals.
• Coordinate with concerned departments and banks to ensure timely renewal or closure of guarantees.
• Handle documentation and correspondence related to bank guarantees and other banking facilities.

Fixed Deposits & Investments

• Coordinate with banks for Fixed Deposit (FD) creation, renewal, and closure.
• Maintain records of all FDs, maturity dates, interest rates, and related documentation.
• Monitor FD maturity schedules and coordinate for timely renewal or liquidation as required.
• Maintain proper documentation and reconciliation of deposits.

Bank Coordination

• Act as a primary point of contact for routine banking activities.
• Coordinate with bank relationship managers and branch officials for various requirements.
• Handle bank account-related documentation, certificates, confirmations, and statements.
• Follow up with banks regarding pending transactions, charges, documentation, and other operational matters.
• Assist in opening/closing bank accounts and updating authorized signatories or account-related details, as required.

Records & MIS

• Maintain accurate records of vendor payments, BGs, FDs, bank transactions, and other financial documents.
• Prepare regular banking and payment-related MIS/reports for management.
• Maintain payment trackers and ensure all transactions are properly documented.
• Assist in bank reconciliation and provide required information to the Accounts/Finance team.
• Ensure compliance with internal approval processes and company policies.