Admin Executive

Job Description – HR & Admin Executive Company: Kalaiwani School of Arts (KSA)

Location: Perumbakkam, Chennai

Experience: Minimum 1 year

Working Days: Monday to Saturday 9.30am to 6.30pm, one sunday need to work with double pay

Joining: Immediate joiners preferred

Own transportation preferred.

About Kalaiwani School of ArtsKalaiwani School of Arts is a growing arts and education institution offering music, dance, drawing, and other skill-development classes through online and offline programs. We are looking for a responsible, organized, and proactive Admin Executive to manage daily administrative operations and support our students, parents, teachers, and management team.

Key Responsibilities1. Student & Parent Coordination

• Handle enquiries from parents and students through phone calls, WhatsApp, and other communication channels.
• Explain course details, class schedules, fees, and admission procedures.
• Follow up with prospective students and convert enquiries into admissions.
• Address parent queries and coordinate with teachers to resolve class-related concerns.
• Maintain positive relationships with existing parents and students.

2. Admissions & Fee Management

• Manage student registrations, admission records, and enrolment details.
• Track monthly fee payments and follow up on pending fees.
• Maintain accurate student databases and payment records.
• Share payment reminders, receipts, and relevant updates with parents.

3. Class & Teacher Coordination

• Coordinate class schedules, teacher availability, substitutions, and attendance.
• Monitor regular classes and follow up on missed or pending sessions.
• Communicate timetable changes, holidays, and important announcements.
• Coordinate with teachers regarding syllabus progress, examinations, and student performance.

4. Administrative & Reporting Tasks

• Maintain daily reports, student records, enquiry trackers, and admission reports.
• Prepare reports using MS Excel and Google Sheets.
• Manage documents, emails, calls, and other office administration activities.
• Assist in organizing workshops, competitions, annual-day programs, and other events.
• Support management with daily operational tasks and assigned responsibilities.

5. Marketing & Enquiry Follow-up

• Follow up on leads generated through Google, social media, advertisements, and referrals.
• Share promotional posters, course details, and announcements through WhatsApp.
• Maintain enquiry follow-up records and provide regular updates to management.
• Support promotional activities and student engagement initiatives.
• Required Skills & QualificationsAny degree or equivalent qualification.
• Minimum 1 year of experience in administration, front-office operations, customer support, or a similar role.
• Good communication skills in English and Tamil.
• Basic knowledge of MS Excel, Google Sheets, email, and WhatsApp.
• Good organizational, coordination, and follow-up skills.
• Ability to handle multiple tasks and maintain accurate records.
• A friendly attitude, problem-solving ability, and a responsible approach to work.

Preferred: Experience in an educational institution, training centre, school, or coaching academy.

• Employment RequirementsMust be available to join immediately.
• Must have own transportation.
• Must be willing to work from Monday to Saturday at Perumbakkam, Chennai.
• Should be comfortable handling parent enquiries, admissions, and fee follow-ups.

How to ApplyInterested candidates can share their updated resume via WhatsApp.

Contact: 91503 55543

Work Location: Kalaiwani School of Arts, Perumbakkam, Chennai.