Admin Executive

Department: Administration

Job Type: Full-Time

Work Location:Nungambakkam

Job Summary

We are looking for a responsible and well-organized Admin Executive to handle administrative tasks, documentation, record maintenance, and field-related activities. The candidate will be responsible for managing office documentation, coordinating with internal teams, visiting field locations whenever required, and ensuring smooth day-to-day administrative operations.

Key Responsibilities

1. Documentation & Record Management

Prepare, organize, and maintain official documents and records.

Handle agreements, forms, reports, and other administrative paperwork.

Verify documents for accuracy and completeness.

Ensure proper filing and safe storage of important documents.

Prepare daily and weekly reports as required.

2. Field Work & Site Visits

Visit field locations and project sites for administrative purposes.

Collect, submit, and verify documents from clients, employees, or site teams.

Coordinate with field staff and ensure timely completion of assigned tasks.

Follow up on pending documentation and administrative activities.

Provide updates to the reporting manager regarding field activities.

Travel to different locations as required for official work.

3. Administrative Operations

Manage day-to-day administrative activities.

Coordinate with internal departments to ensure smooth workflow.

Handle office-related tasks and support management when required.

Monitor pending tasks and ensure timely completion.

4. Coordination & Follow-Up

Communicate professionally with clients, employees, and external parties.

Follow up on pending documents and approvals.

Maintain proper communication between the office and field teams.

Report work progress and challenges to the reporting manager.

Required Qualifications

Any Bachelor's Degree.

Basic knowledge of MS Office, Excel, and email communication.

Good documentation and organizational skills.

Willingness to travel for fieldwork and site visits.

Good communication and coordination skills.

Required Skills

Documentation and record management.

Field coordination and follow-up.

Time management and multitasking.

Attention to detail.

Problem-solving skills.

Ability to work independently and as part of a team.