Back Office Staff

We are looking for an experienced, proactive, and well-organized professional to independently handle tender monitoring and coordination, social media activities, client/vendor communication, documentation, and day-to-day administrative operations.

The candidate should be capable of taking ownership of assigned responsibilities, coordinating with multiple departments, maintaining accurate records, and ensuring timely completion of tender and administrative activities.

Key ResponsibilitiesTender & Business Development

• Monitor GeM, CPPP, e-Tender, PSU, Government, Port, Shipping, and private tender portals for relevant business opportunities.
• Identify and shortlist tenders matching the company's business activities and eligibility.
• Download, review, and maintain complete tender documents, corrigenda, BOQs, and submission requirements.
• Prepare and maintain tender trackers, submission checklists, EMD/EPBG details, deadlines, and status reports.
• Coordinate with management and internal departments to collect technical, commercial, financial, statutory, and company documents required for tender submissions.
• Assist in preparing technical and commercial bid documentation, quotations, expressions of interest, pre-qualification documents, and other submissions.
• Track tender results, clarifications, queries, and post-bid requirements.
• Maintain a database of clients, vendors, consultants, contractors, and business opportunities.
• Support management in business development, client follow-ups, and lead generation.

Social Media & Marketing

• Manage and regularly update the company's LinkedIn, Facebook, Instagram, and X accounts.
• Create, schedule, and publish professional content related to company services, projects, achievements, and business activities.
• Design basic marketing creatives, presentations, and promotional materials using Canva or similar tools.
• Coordinate with the technical/operations team to collect project photographs, updates, and technical information for marketing.
• Maintain a content calendar and monitor engagement and enquiries.

Administration & Documentation

• Maintain company files, records, registrations, certificates, agreements, and other important documentation.
• Prepare professional letters, quotations, reports, presentations, statements, and business correspondence.
• Handle official email correspondence and ensure timely responses and follow-ups.
• Coordinate with clients, vendors, consultants, government departments, and other external stakeholders.
• Maintain daily/weekly activity reports and follow-up trackers.
• Assist management in scheduling meetings, preparing documents, and completing assigned administrative tasks.
• Ensure proper digital filing and organization of company documents.
• Required Skills & Competencies2–5 years of relevant experience in tender coordination, administration, business development, or a similar role.
• Hands-on experience with GeM, CPPP, e-Tender and other online tender portals will be an advantage.
• Good understanding of tender documentation, eligibility criteria, submission procedures, and online bid processes.
• Proficiency in MS Word, Excel, PowerPoint, Outlook/Gmail, and PDF tools.
• Working knowledge of Canva or similar graphic-design tools.
• Strong written and verbal communication skills in English and Tamil.
• Good email drafting and professional correspondence skills.
• Strong follow-up, coordination, documentation, and time-management abilities.
• Ability to independently handle multiple assignments and meet strict deadlines.
• Good attention to detail and accuracy in documentation.
• Willingness to coordinate with different departments and external stakeholders.
• Candidates with experience in engineering, marine, construction, infrastructure, manufacturing, or industrial companies will be preferred.

QualificationAny Bachelor's Degree / Diploma, preferably in:

• B.Com
• BBA
• B.Sc
• BA
• BCA
• Engineering / Technical Diploma

Preferred ExperienceCandidates with experience in any of the following will be preferred:

Tender Management | GeM | Government Tenders | PSU Tenders | Business Development | Office Administration | Client Coordination | Documentation | Digital Marketing | Engineering / Construction / Marine / Industrial Sector

Key ExpectationsThe selected candidate should be able to work independently, take ownership of assigned activities, maintain proper follow-up, and provide regular status updates to management.

Candidates who are looking for a long-term role and are willing to take responsibility for multiple functions are encouraged to apply.