Secretary / Executive Assistant

Role Objective

We are looking for a proactive, well-organised, and professional Executive Assistant to provide high-level administrative and executive support to the Director. The candidate should be capable of managing schedules, coordinating meetings, handling confidential information, and ensuring smooth day-to-day executive operations.

The ideal candidate should possess excellent communication skills in English, Tamil, and Hindi, along with strong coordination, multitasking, and time-management abilities.

Key Responsibilities

• Executive & Administrative Support
• Manage the Director's daily schedule, calendar, and appointments.
• Coordinate internal and external meetings, including scheduling and follow-ups.
• Handle phone calls, emails, correspondence, and official communications.
• Prepare reports, presentations, meeting notes, and other documents.
• Maintain important records, files, and confidential documents.

Coordination & Communication

• Act as the primary point of contact between the Director and internal/external stakeholders.
• Coordinate with department heads, employees, clients, and business associates.
• Follow up on assigned tasks and ensure timely updates from concerned departments.
• Communicate professionally with stakeholders across different locations.

Travel & Logistics Management

• Arrange travel bookings, accommodation, transportation, and itineraries.
• Coordinate travel plans and other logistics whenever required.
• Be willing to travel along with the Director, whenever required.

Confidentiality & Professionalism

• Handle sensitive business information with complete confidentiality.
• Maintain professionalism while interacting with senior management and external stakeholders.
• Anticipate the Director's requirements and provide proactive support.

Required Skills & Competencies

• Excellent verbal and written communication skills.
• Proficiency in English, Tamil, and Hindi is mandatory.
• Strong organizational and multitasking abilities.
• Good knowledge of MS Office (Excel, Word, PowerPoint, Outlook).
• Excellent follow-up and coordination skills.
• Strong time management and problem-solving abilities.
• Ability to handle confidential information responsibly.
• Professional attitude, adaptability, and attention to detail.
• Willingness to travel whenever required.

Educational Qualification

• Any Graduate (Preferred).
• Additional certification or training in Executive Assistance, Business Administration, or Management will be an advantage.
• 5. Experience Required3–6 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar role.
• Experience supporting senior management, Directors, or CXOs will be an added advantage.