Accounts and Admin Executive

Role Overview

The Operations & Admin Executive will manage day‑to‑day coordination across 14 Wffle Café outlets, ensuring smooth stock movement, accurate accounting, timely reporting, and operational discipline. The role requires strong Excel, UrbanPiper, Tally, MIS, and administrative capabilities.

Key Responsibilities

Store Operations Coordination — Daily communication with 14 outlets; ensure compliance with SOPs.

Stock Management — Weekly stock dispatch to all stores; verify stock requests; prepare transfer notes; track inward/outward movement.

Stock Verification — Conduct weekly and monthly stock audits; match physical vs system stock; highlight variances.

UrbanPiper Management — Update menus, pricing, availability; monitor order flow; resolve order sync issues.

Accounts Support

Accounts Receivables: Track daily sales, settlements, pending payments.

Accounts Payables: Vendor bills, purchase entries, payment follow‑ups.

Excel Reporting — Daily entries, reconciliation, VLOOKUP/Pivot MIS reports, stock vs sales analysis.

MIS & Data Reporting — Weekly and monthly dashboards for management.

Admin Support — Vendor coordination, documentation, store communication, courier/dispatch management.

Compliance & Documentation — Maintain purchase orders, stock transfer sheets, audit logs.

Required Skills & Competencies

Excel Proficiency — Pivot tables, VLOOKUP, HLOOKUP, SUMIF, dashboards.

MIS & Data Analysis — Ability to prepare structured weekly/monthly reports.

Stock & Inventory Skills — Verification, matching, variance reporting.

Communication & Admin Skills — Coordination with stores, vendors, and management.

Time Management — Ability to handle multi‑store operations efficiently.

Experience

Fresher–3 years in F&B operations, retail, inventory, accounts, or admin roles.

Experience managing multi‑store operations is a strong advantage.