Administrative Assistant

Key Responsibilities

1. Gallery Administration

• Manage the day-to-day administrative operations of the gallery.
• Ensure the gallery is well-maintained, organized, and presentable.
• Monitor attendance, staff schedules, and employee coordination.
• Maintain records of gallery activities, visitors, and daily operations.

2. Customer & Visitor Coordination

• Welcome visitors and customers and guide them to the concerned sales or gallery team.
• Maintain visitor registers and customer inquiry records.
• Coordinate with the sales team regarding walk-ins, follow-ups, and customer requirements.
• Ensure a professional and welcoming customer experience.

3. Documentation & MIS

• Maintain daily reports, registers, files, and administrative documents.
• Prepare daily walk-in reports, inquiry reports, and other MIS reports.
• Maintain records of quotations, customer inquiries, and follow-up status in coordination with the sales team.
• Handle Customer calls, data entry and maintain accurate information in Excel or other company systems.

4. Internal Coordination

• Coordinate with the sales, accounts, HR, and other departments for routine administrative requirements.
• Follow up on pending tasks and ensure timely completion.
• Communicate administrative updates and issues to the reporting manager.