HR Manager

Human Resources Department – Research Industry

1. Recruitment and Selection

• Identify manpower requirements in coordination with department heads.
• Recruit qualified candidates for research, laboratory, technical, administrative, and support positions.
• Coordinate job postings, resume screening, interviews, salary negotiations, and offer letters.
• Manage onboarding, joining formalities, background verification, and employee documentation.

2. Employee Records and HR Documentation

• Maintain employee personal files, employment records, and statutory documents.
• Prepare appointment, confirmation, promotion, transfer, and relieving letters.
• Maintain attendance records, leave records, and employee master data.
• Ensure the confidentiality and security of employee information.

3. Payroll and Compensation Management

• Coordinate monthly payroll processing, salary revisions, incentives, and reimbursements.
• Verify attendance, overtime, leave deductions, and other payroll inputs.
• Coordinate salary disbursement with the Finance Department.
• Manage employee benefits, insurance, and other compensation-related activities.

4. Statutory Compliance and Labour Law

• Ensure compliance with applicable labour laws, employment regulations, and statutory requirements.
• Coordinate compliance relating to EPF, ESI, professional tax, and other applicable statutory obligations.
• Maintain statutory registers, employee records, and compliance documentation.
• Coordinate statutory inspections, audits, and submissions with the relevant departments and consultants.

5. Employee Relations and Grievance Management

• Address employee concerns, grievances, and workplace-related issues.
• Maintain effective communication between management and employees.
• Support disciplinary procedures and ensure compliance with company policies.
• Promote a positive, professional, and respectful working environment.

6. HR Support for Research and Laboratory Operations

• Coordinate manpower planning for research projects and laboratory operations.
• Maintain employee qualification, experience, and competency records as required for research activities.
• Coordinate with laboratory and quality teams to ensure completion of mandatory training.
• Support compliance with applicable laboratory safety procedures and organisational policies.
• Coordinate documentation required for internal audits, external inspections, and quality management systems.
• Support the recruitment and retention of specialised research professionals.

7. Performance Management

• Coordinate annual performance appraisals and employee evaluations.
• Monitor probation periods and coordinate employee confirmations.
• Support goal setting, performance reviews, promotions, and career development.
• Assist department heads in identifying skill gaps and performance improvement requirements.

8. Attendance, Leave, and Shift Management

• Monitor employee attendance, leave balances, and shift schedules.
• Coordinate attendance and shift requirements for laboratory, research, and technical employees.
• Ensure adequate manpower availability for ongoing research projects and operational requirements.
• Resolve attendance discrepancies in coordination with department heads.

9. Administration and Facility Coordination

• Coordinate office administration, housekeeping, security, transportation, and other facility services, where assigned.
• Manage vendor coordination, service agreements, and administrative documentation.
• Support workplace infrastructure and employee facility requirements.
• Coordinate employee access cards, identity cards, and other administrative requirements.

10. Employee Separation and Exit Formalities

• Manage employee resignations, notice periods, and exit interviews.
• Coordinate handover procedures and clearance from relevant departments.
• Process full and final settlements in coordination with Finance.
• Issue relieving letters, experience certificates, and other separation documents.
• Coordinate the return of company property, access cards, and laboratory equipment, where applicable.

11. HR Reporting and Management Coordination

• Prepare monthly HR reports covering headcount, recruitment, attrition, attendance, and payroll.
• Monitor manpower costs and departmental staffing requirements.
• Maintain HR dashboards and employee-related management reports.
• Coordinate with senior management on HR policies, workforce planning, and employee-related decisions.

Key Skills and Competencies Required

• Recruitment and talent acquisition.
• Payroll administration and statutory compliance.
• Knowledge of applicable labour laws and employment regulations.
• Employee relations and grievance handling.
• HR documentation and employee record management.
• Performance management and training coordination.
• Human Resource Management Systems (HRMS) and Microsoft Office.
• Communication, coordination, and problem-solving skills.
• Understanding of research and laboratory environments.
• Confidentiality, integrity, and professional ethics.