Project Coordinator

Job Summary:

The Project Management Coordinator supports the Project Manager in planning, executing and closing projects on time and within budget. The role coordinates between customers, sales, engineering, procurement, vendors and site teams, tracks progress, and keeps all project documentation accurate and up to date.

JOB DESCRIPTION:

·        Assist the Project Manager in planning project scope, schedules, milestones and resource requirements.

·        Prepare and maintain project schedules, trackers and timelines using MS Project, Excel or similar tools.

·        Coordinate with sales, engineering, procurement, stores and service teams to ensure smooth project execution.

·        Review customer purchase orders, technical specifications and drawings, and share requirements with internal teams.

·        Follow up with vendors and suppliers on material availability, purchase orders and delivery schedules.

·        Track project progress against plan, identify delays or risks early and escalate issues to the Project Manager.

·        Coordinate dispatch, logistics, installation and commissioning activities with customers and site teams.

·        Schedule and organise project meetings, prepare agendas and circulate minutes of meeting with action points.

·        Maintain project documentation including drawings, datasheets, test certificates, inspection reports and handover documents.

·        Monitor project budgets, track costs and support invoicing and payment follow-up as per project milestones.

·        Support preparation of documents for GEM tenders and government / PSU projects, and track post-award execution.

·        Act as a point of contact for customers on project status, delivery updates and documentation queries.

·        Ensure quality, safety and compliance requirements are followed throughout the project.

·        Prepare weekly and end-of-month project status reports for management.

·        Performs other duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Strong planning, coordination and follow-up skills with the ability to handle multiple projects at the same time.
• Basic understanding of engineering products, technical drawings and project documentation.
• Excellent organizational skills, time management and attention to detail.
• Ability to work with cross-functional teams, vendors and customers in a professional manner.
• Proficient with Microsoft Office Suite (Excel, Word, PowerPoint); knowledge of MS Project or ERP software is an advantage.

Education and Experience:

• Bachelor's degree / Diploma in Engineering (Mechanical, Electrical or related field) or Business Administration.
• Two to four years of experience in project coordination, project execution or a related role, preferably in an engineering or manufacturing company.
• Certification in project management (CAPM / PMP or equivalent) is an added advantage.