Sales Executive

• Key Responsibilities1. Financial Accounting Maintain complete books of accounts in accordance with accounting principles.
• Record daily financial transactions accurately.
• Prepare monthly, quarterly, and annual financial statements.
• Review journal entries and ledger postings.
• Ensure timely month-end and year-end closing.
• Monitor general ledger accuracy.
• Prepare trial balance, Profit & Loss Account, and Balance Sheet.
• 2. Dealership AccountingAccount for vehicle purchases from TVS Motor Company.
• Verify vehicle invoices and purchase entries.
• Reconcile OEM ledger balances.
• Monitor vehicle funding arrangements.
• Account for vehicle sales, accessories, insurance, finance commissions, and service income.
• Handle dealer incentive accounting.
• Account for warranty reimbursements.
• Monitor manufacturer credit notes and debit notes.
• Process incentive claims received from TVS.
• 3. Inventory AccountingMonitor inventory valuation.
• Reconcile vehicle inventory.
• Reconcile spare parts inventory.
• Review stock adjustments.
• Verify physical stock with accounting records.
• Monitor obsolete inventory.
• Investigate inventory variances.
• Ensure proper accounting of damaged or returned inventory.
• 4. Accounts ReceivableMonitor customer receivables.
• Reconcile outstanding balances.
• Follow up on overdue payments.
• Monitor finance company receivables.
• Verify insurance receivables.
• Prepare customer ageing reports.
• Control credit exposure.
• Coordinate with sales and service departments for collection.
• 5. Accounts PayableVerify supplier invoices.
• Process vendor payments.
• Monitor due dates.
• Reconcile supplier statements.
• Maintain proper documentation.
• Ensure timely settlement of OEM invoices.
• Monitor outstanding liabilities.
• 6. Banking & TreasuryPrepare daily bank reconciliation.
• Monitor cash flow.
• Prepare fund requirement statements.
• Manage banking transactions.
• Coordinate with banks regarding dealership finance.
• Monitor loan accounts.
• Ensure timely EMI and interest payments.
• Maintain banking documentation.
• 7. GST & TaxationPrepare GST returns.
• Reconcile GSTR-1, GSTR-3B, and GSTR-2B.
• Verify input tax credit.
• Ensure GST compliance.
• Handle GST notices.
• Prepare TDS returns.
• Deduct TDS as applicable.
• Ensure timely tax payments.
• Coordinate with tax consultants.
• 8. PayrollProcess monthly payroll.
• Verify attendance records.
• Calculate incentives.
• Calculate overtime.
• Ensure statutory deductions.
• Process PF, ESI, PT, and TDS.
• Prepare salary reports.
• Coordinate employee reimbursements.
• 9. Statutory ComplianceEnsure compliance with:
• GST
• Income Tax
• TDS
• PF
• ESI
• Professional Tax
• Labour Laws
• Companies Act (if applicable)
• Maintain statutory registers.
• Coordinate audits.
• Prepare audit schedules.

10. Financial ReportingPrepare:

• Monthly MIS Reports
• Cash Flow Statement
• Profitability Reports
• Department-wise Profit Reports
• Sales Analysis
• Expense Analysis
• Budget vs Actual Reports
• Variance Analysis
• Working Capital Reports
• KPI Reports
• 11. Budgeting & Cost ControlPrepare annual budgets.
• Monitor departmental expenses.
• Analyze cost variances.
• Recommend cost-saving measures.
• Monitor operating expenses.
• Review departmental profitability.
• Assist management in financial planning.
• 12. Internal ControlsDevelop accounting controls.
• Ensure SOP compliance.
• Prevent financial irregularities.
• Review approval processes.
• Monitor internal audits.
• Recommend process improvements.
• Ensure document security.
• 13. Audit CoordinationCoordinate statutory audits.
• Coordinate internal audits.
• Prepare audit schedules.
• Respond to auditor queries.
• Maintain audit documentation.
• Implement audit recommendations.
• 14. Dealer Management System (DMS)Maintain accounting records in the dealership management system.
• Verify integration between DMS and accounting software.
• Resolve posting errors.
• Support users on financial modules.
• Maintain master records.
• Generate financial reports.
• 15. Management SupportProvide financial analysis.
• Assist management in decision-making.
• Prepare profitability reports.
• Evaluate investment proposals.
• Support expansion planning.
• Analyze departmental performance.
• Present financial reports to management.