Accountant

White & Co. is a 65-year-old industrial distribution business supplying textile accessories and material handling equipment in TN, AP & TG. The accountant owns four things end to end: GST compliance, Income Tax and TDS compliance, daily bank reconciliation across all accounts, and the vendor and statutory payment cycle. The role works in Tally today and will work in ERPNext alongside Tally as the company moves its quote-to-payment process onto the new system over the coming months. We are looking for someone who keeps the books current every day, not someone who catches up at month-end.

Key responsibilitiesGST compliance

• File GSTR-1 by the 11th and GSTR-3B by the 20th of every month for all registrations; file GSTR-9 and GSTR-9C annually
• Reconcile purchase ITC against GSTR-2B every month before filing; follow up with vendors whose invoices are missing or mismatched
• Generate e-invoices and e-way bills for all eligible sales and stock transfers across territories
• Handle GST on inter-state branch transfers, credit/debit notes, sales returns and reverse-charge purchases
• Respond to GST notices, ASMT/DRC communications and departmental queries with the tax consultant; maintain a notice register

Income Tax and TDS

• Deduct TDS correctly on salaries, contractor payments, rent, professional fees, commission to sales executives and other payments under the applicable sections
• Deposit TDS by the 7th of each month and file quarterly returns (24Q, 26Q) on time; issue Form 16 and 16A
• Reconcile Form 26AS and AIS against the books each quarter; chase TDS credits deducted by customers
• Compute and pay advance tax by the four due dates; prepare the working papers for the annual return and tax audit
• Coordinate with the statutory auditor and tax consultant; close audit queries within agreed timelines

Bank reconciliation

• Reconcile every bank account daily, with no unreconciled item older than 3 working days
• Match customer receipts (NEFT/RTGS/UPI/cheques) to invoices the same day and post them so the collections team sees a current outstanding list
• Track post-dated cheques, cheque returns, bank charges, interest and loan/OD movements
• Prepare the month-end bank reconciliation statement for every account by the 3rd working day

Payments

• Run the weekly vendor payment cycle: verify invoice against PO and GRN, confirm TDS, prepare the payment batch and present it for approval
• Pay statutory dues (GST, TDS, PF, ESI, PT) before due dates with zero late fees or interest
• Process employee reimbursements, sales executive commissions and petty cash across territories
• Maintain the vendor ageing report and a 4-week cash outflow forecast so payment priorities are clear
• Keep supporting documents filed and audit-ready for every payment

Also expected

• Post day-to-day entries in Tally accurately and on the same day
• Take part in the ERPNext rollout: test the accounting flows, flag gaps, and keep Tally and ERPNext in agreement during the parallel-run period
• Prepare the monthly MIS pack (receivables, payables, bank position, tax status) for the partners by the 5th working day