Accounts Manager

JOB DESCRIPTION: You are expected to ensure accuracy, proper coordination, timely updates, and compliance in all assigned activities.

1. Accounting & Financial Entries

·      Record all purchase, sales, receipt, payment, and journal entries in Tally on a daily basis.

·      Maintain accurate accounting records including Customer Ledger, Staff Ledger, Voucher Register, and Day Book.

·      Monitor customer outstanding balances.

·      Ensure all accounting entries are updated real-time without delay.

2. Purchase & Sales Documentation

·      Maintain proper records of Purchase Orders, Purchase Invoices and Sales Invoices

·      Ensure all supporting documents are properly filed and maintained for future reference.

3. Billing & GST Compliance

·      Prepare customer invoices accurately.

·      Ensure GST compliance in all billing activities.

·      Generate E-Invoices and E-Way Bills.

·      Verify Input Tax Credit (ITC) regularly.

·      Prepare and coordinate TDS statement filing.

4. Sales & Branch Statement Management

·      Update daily sales data and maintain accurate records.

·      Coordinate with Mr. Venkatraman sir for statement preparation and reconciliation.

·      Maintain proper tracking of spares actual cost and sales value.

5. Material Verification & Dispatch Coordination

·      Verify incoming materials against Purchase Orders and Purchase Invoices.

·      Ensure quantity and quality checks during goods receipt.

·      Verify outgoing materials against Customer Orders and Sales Invoices.

·      Ensure quantity and quality checks before dispatch.

6. Coordination & Responsibility

·      Coordinate closely with Sales Team, Stores Team, Service Team, and Management.

·      Ensure all reports and entries are completed on time.

·      Immediately highlight any mismatch, shortage, billing issue, or compliance concern to management.

General Expectations

·      Maintain confidentiality of company financial data.

·      Ensure accuracy in all entries and reports.

·      Follow company process and documentation discipline.

·      Maintain professionalism and accountability in day-to-day operations.