Assistant Manager - Admin / Securit

Assistant Manager - Admin / Securit

Roles & Responsibilities – Admin Manager 

1. Facility & Infrastructure Management

• Oversee complete administration of plant/office infrastructure.
• Ensure proper maintenance of buildings, utilities, workspaces, and common areas.
• Coordinate with vendors for AMC (Annual Maintenance Contracts) of facility equipment.
• Ensure compliance with statutory and safety norms.

2. Front Office & Reception Management

• Supervise reception and front desk operations.
• Ensure professional handling of visitors, clients, and internal staff.
• Maintain visitor management system and access control protocols.
• Ensure proper communication flow across departments.

3. Security Management

• Manage plant security operations including manpower deployment.
• Ensure strict access control, ID verification, and material movement control.
• Monitor CCTV surveillance systems and ensure 24/7 security coverage.
• Conduct periodic security audits and risk assessments.

4. Transportation & Logistics Coordination

• Manage employee transportation (buses, cabs, shift movement).
• Ensure route planning, safety, and timely availability of vehicles.
• Coordinate with transport vendors and monitor performance.
• Handle logistics for official travel and guest movement.

5. Housekeeping & Workplace Management

• Ensure high standards of cleanliness and hygiene across plant and office.
• Manage housekeeping staff and contracts.
• Implement 5S and workplace organization practices.
• Conduct regular audits for cleanliness and compliance.

6. Cafeteria & Employee Welfare

• Oversee cafeteria operations, food quality, and hygiene.
• Ensure vendor compliance with FSSAI and safety standards.
• Support employee welfare initiatives (rest areas, drinking water, sanitation).
• Address employee grievances related to admin services.

7. Vendor & Contract Management

• Identify, onboard, and manage admin-related vendors (security, housekeeping, transport).
• Negotiate contracts, control costs, and ensure SLA adherence.
• Track vendor performance and compliance.

8. Compliance & Statutory Requirements

• Ensure compliance with local laws, factory regulations, and labor laws.
• Maintain records for audits (internal & external).
• Liaise with government authorities when required.

9. Asset & Inventory Management

• Manage office assets, furniture, and administrative inventory.
• Track asset movement, maintenance, and lifecycle.
• Ensure proper documentation and control systems.

10. Budgeting & Cost Control

• Prepare and manage admin budgets.
• Monitor expenses and optimize operational costs.
• Implement cost-saving initiatives without compromising quality.

11. Event & Meeting Coordination

• Organize company events, meetings, and visits.
• Manage conference rooms, logistics, and hospitality.
• Support leadership visits and customer audits.

12. Emergency & Crisis Management

• Handle emergency situations (fire, medical, evacuation).
• Ensure emergency response systems and drills are in place.
• Coordinate with EHS team for safety compliance.

13. Team Management & Leadership

• Lead and manage admin team including reception, security, and support staff.
• Provide training and performance management.
• Ensure discipline, grooming, and service quality standards.