Business Development Executive (BDE)

Key Responsibilities

Office Administration & Facility Management

·        Take ownership of the day-to-day administrative activities of the Wynfra office.

·        Ensure the office is clean, organised, functional, and well maintained.

·        Coordinate housekeeping, security, maintenance, utilities, pantry, stationery, and office supplies.

·        Manage office assets, equipment, furniture, access cards, keys, and other facilities.

·        Coordinate with building management, landlords, maintenance teams, and service providers.

·        Identify and resolve office-related issues proactively.

·        Ensure meeting rooms and office facilities are ready for meetings, visitors, and events.

·        Maintain records related to office assets, supplies, maintenance, and facilities.

Project Coordination

·        Support the Project Lead and management in coordinating day-to-day Wynfra project activities.

·        Maintain project trackers, schedules, action-item lists, and status updates.

·        Coordinate with internal teams and external stakeholders.

·        Follow up on assigned tasks and ensure timely completion.

·        Track project timelines, dependencies, and pending activities.

·        Organise meetings and coordinate schedules.

·        Prepare meeting notes, action points, reports, presentations, and project documentation.

·        Escalate delays, challenges, or operational issues to the appropriate person.

Vendor & Procurement Coordination

·        Coordinate with vendors and service providers for office and project requirements.

·        Obtain quotations and coordinate comparisons and approvals.

·        Maintain vendor details, agreements, quotations, invoices, and related documentation.

·        Monitor vendor performance and ensure timely delivery of services/materials.

·        Coordinate with finance and management regarding invoices and payments.

Administrative & Management Support

·        Maintain important administrative records, documents, registers, and files.

·        Coordinate courier, travel, accommodation, meetings, and other administrative requirements.

·        Support employee onboarding and other office-related activities.

·        Assist management with reports, presentations, MIS, documentation, and special assignments.

·        Handle multiple administrative and project-related activities simultaneously.

·        Take up ad-hoc responsibilities and assignments as required.

What We Are Looking For

·        B.E. / B.Tech + MBA from a recognised institution.

·        Freshers are welcome to apply; candidates with 0–3 years of experience in administration, operations, project coordination, or a similar role may also apply.

·        Strong communication and interpersonal skills.

·        Excellent organisational and time-management abilities.

·        Ability to multitask and manage competing priorities.

·        Strong follow-up and coordination skills.

·        Good analytical and problem-solving ability.

·        Proficiency in MS Office / Google Workspace, particularly Excel/Sheets and PowerPoint.

·        Ability to prepare trackers, reports, presentations, and documentation.

·        Willingness to take ownership and work in a hands-on environment.

·        Ability to work independently as well as coordinate with different teams.

Key Personality Traits

We are looking for someone who is:

·        Proactive and energetic

·        A strong multitasker

·        Highly organised

·        Good at follow-ups

·        Hands-on and practical

·        A quick learner

·        Solution-oriented

·        Responsible and dependable

·        Good at communicating and coordinating

·        Comfortable taking ownership

·        Willing to go beyond a defined job description when required