Accounts and Admin Executive

Job Description

We are looking for a responsible, hardworking, and multi-tasking Accounts & Office Executive to manage day-to-day accounting and office operations in our manufacturing business. The candidate should be able to handle accounts independently and manage multiple responsibilities efficiently.

Key Responsibilities

1. Accounting & Billing

• Maintain daily sales and purchase entries in BUSY Accounting Software.
• Prepare sales invoices, purchase bills, credit notes, and debit notes.
• Maintain customer and supplier ledgers.
• Handle sales and purchase records for multiple brands and companies.
• Maintain cash book, bank book, and petty cash records.
• Perform bank reconciliation and outstanding balance reconciliation.
• Track customer payments, supplier payments, and pending dues.

2. GST & Taxation

• Maintain GST sales and purchase records.
• Verify GST invoices and input tax credit (ITC).
• Coordinate with the CA for GST returns, TDS, income tax, and other compliance work.
• Prepare data and reports required for GST returns and audits.
• Assist with e-way bills and other required documentation.

3. Inventory & Stock Management

• Maintain stock records of speakers, amplifiers, speaker components, and other products.
• Record purchase, sales, stock transfers, and material movements.
• Coordinate with the store and production teams for stock updates.
• Check physical stock against software records and report discrepancies.

4. Payroll & Office Administration

• Maintain employee attendance, salary records, overtime, deductions, and salary slips.
• Maintain employee files and other office records.
• Prepare daily, weekly, and monthly reports as required.
• Maintain proper filing of invoices, bills, vouchers, and other documents.

5. Import & Purchase Documentation

• Maintain import purchase records and supplier invoices.
• Organize shipping bills, bills of entry, freight invoices, customs duty documents, and related import expenses.
• Coordinate with suppliers, transporters, and clearing agents when required.

6. General Office Work

• Handle routine computer work, Excel sheets, email correspondence, and document preparation.
• Follow up with customers for outstanding payments.
• Coordinate with sales, purchase, production, and management teams.
• Perform other reasonable office and accounting tasks assigned by management.

Required Skills & Qualifications

• Graduate in Commerce (B.Com preferred).
• Minimum 1 years of relevant accounting experience.
• Good working knowledge of BUSY Accounting Software.
• Practical knowledge of GST, invoicing, ledgers, and bank reconciliation.
• Good command of MS Excel and basic computer operations.
• Ability to manage multiple companies, brands, and responsibilities.
• Honest, disciplined, organized, and willing to take ownership of work.
• Ability to work independently with minimal supervision.

Preferred Candidate

We prefer a candidate who has worked in a small manufacturing, trading, or wholesale business and understands that the role involves both accounting and general office responsibilities.

Important: We need a long-term employee who is sincere, detail-oriented, proactive, and ready to handle multiple tasks as required by the business.