Accounts and Finance Executive

eMediWrite is looking for a detail-oriented Accounts & Finance Executive to manage day-to-day accounting operations using Zoho Books, coordinate GST and TDS compliance, maintain financial records, and manage vendor-related activities.

The candidate will be responsible for ensuring accurate accounting, timely statutory compliance coordination, organised documentation and smooth financial administration.

Key Responsibilities

1. Zoho Books & Accounting

• Independently manage day-to-day accounting in Zoho Books.
• Record sales invoices, purchase bills, expenses and receipts.
• Maintain customer and vendor ledgers.
• Reconcile bank accounts and credit card transactions.
• Monitor outstanding receivables and payables.
• Maintain proper accounting documentation.

2. GST & TDS Coordination

• Prepare and maintain monthly GST records.
• Coordinate GSTR-1, GSTR-3B and annual GST requirements with the CA.
• Verify purchase and sales invoices for GST accuracy.
• Monitor input tax credit (ITC) and GST reconciliation.
• Maintain TDS deduction records and coordinate TDS payments and returns.
• Coordinate Form 16A, Form 26Q and other applicable TDS documentation with the CA.
• Track statutory payment and filing deadlines.

3. Vendor Management

• Handle vendor onboarding and documentation.
• Maintain vendor master data and payment records.
• Collect quotations and compare vendor pricing.
• Coordinate with printers, freelancers, consultants and service providers.
• Track vendor bills, payment schedules and pending dues.
• Follow up on delivery, invoices and payment-related queries.

4. Payment & Financial Administration

• Prepare payment schedules for management approval.
• Maintain salary and reimbursement records.
• Coordinate employee expense claims.
• Track recurring expenses and subscriptions.
• Prepare weekly outstanding payment and collection reports.
• Ensure all payments have proper supporting documents and approvals.

5. Reporting & Management Support

• Generate monthly financial summaries from Zoho Books.
• Prepare expense statements and cash-flow updates.
• Maintain GST, TDS and compliance trackers.
• Provide management with regular accounts and vendor status reports.

Required Skills & Qualifications

• B.Com / M.Com / BBA (Finance) or equivalent qualification.
• 2–4 years of experience in accounting and finance operations.
• Practical working knowledge of Zoho Books is essential.
• Good understanding of GST, TDS, invoicing and bank reconciliation.
• Experience coordinating with Chartered Accountants.
• Proficiency in MS Excel and Google Sheets.
• Good communication and vendor coordination skills.
• Strong attention to detail and documentation discipline.

Preferred Candidate

• Someone who can independently manage accounting operations rather than merely enter data.
• Experience in a service-based company or professional services organisation.
• Familiarity with freelancers, consultants and vendor payments.
• Honest, organised, responsible and comfortable working with confidential financial information.

Performance Expectations

• All accounting entries updated regularly.
• Bank reconciliation completed monthly.
• GST and TDS records maintained accurately.
• Statutory compliance documents submitted to CA on time.
• Vendor bills and payments tracked systematically.
• Monthly accounts MIS submitted to management.