Secretary / Executive Assistant

Role Title: Executive Assistant (EA)

Department: Owner's Office / Administration Reports To: CEO / Owner

Role Purpose

Provide dedicated administrative and secretarial support to the CEO/Owner’s office. Act as the central point of coordination between the owner, department heads, and external parties.

Ensure smooth day-to-day office functioning, manage communication, scheduling, and documentation with confidentiality and efficiency.

Key Responsibilities

●     Manage the owner/CEO’s calendar, appointments, and meeting schedules.

●     Handle phone calls, emails, and correspondence; draft letters, memos, and reports.

●     Prepare meeting agendas, take minutes, and follow up on action items.

●     Maintain physical and digital filing systems for all important documents, contracts, and records.

●     Coordinate with department heads (Farm, Plant, Accounts, HR, Purchase, Sales) to collect reports and updates for the owner.

●     Assist in travel arrangements, visitor management, and event coordination.

●     Handle confidential information with utmost discretion.

●     Support basic office administration — supplies, courier, bill tracking, and petty cash records.

Qualifications & Experience

●     Education: Any graduate; diploma or certification in secretarial practice / office management is a plus.

●     Experience: 2–5 years as an Executive Assistant, Personal Assistant, or Office Administrator, preferably in a family-managed business or SME.

●     Skills: Proficient in MS Office (Word, Excel, PowerPoint); good typing speed; excellent written and spoken Hindi and English.

Key Competencies

●     Calendar & communication management

●     Documentation & record-keeping

●     Coordination & follow-up

●     Confidentiality & integrity

●     Multitasking & time management