HR Senior Manager

GENX PV INDIA PRIVATE LIMITEDJOB DESCRIPTION – SENIOR MANAGER – HR & IRLocation: Doddaballapura, Karnataka

Department: Human Resources & Industrial Relations

Designation: Senior Manager – HR & IR

Employment Type: Full-Time | On-Site

Industry: Manufacturing / Solar PV Components

Reporting To: Head HR / Management

1. JOB PURPOSEThe Senior Manager – HR & IR will be responsible for managing end-to-end Human Resources and Industrial Relations activities for the manufacturing unit. The role will ensure effective workforce management, employee relations, statutory compliance, labour-law compliance, discipline, recruitment, performance management, employee engagement, and a safe and productive workplace.

The candidate should have strong experience in handling HR & IR functions in a manufacturing/factory environment, preferably with hands-on knowledge of applicable labour laws, factory compliance requirements, contract labour management, and Karnataka statutory requirements.

• 2. KEY ROLES & RESPONSIBILITIESA. Human Resources ManagementManage end-to-end HR operations for the factory.
• Plan manpower requirements in coordination with Production, Quality, Stores, Maintenance and other departments.
• Manage recruitment, selection, onboarding and deployment of employees and workmen.
• Develop and implement HR policies, procedures and systems.
• Monitor attendance, shifts, leave, overtime and workforce discipline.
• Manage employee lifecycle including joining, transfers, promotions, confirmation, separation and full & final settlement.
• Coordinate payroll inputs and ensure timely salary processing.
• Develop employee engagement and welfare initiatives.
• Identify training and development requirements and coordinate training programs.
• Support performance appraisal and employee development processes.
• Monitor employee and workman turnover and implement retention initiatives.
• B. Industrial Relations (IR)Manage day-to-day Industrial Relations activities at the factory.
• Maintain positive relationships with workmen, employees, supervisors and management.
• Handle employee/workmen grievances, disciplinary matters and workplace disputes.
• Manage domestic enquiries and disciplinary proceedings as per applicable laws and company procedures.
• Support management in handling absenteeism, misconduct, indiscipline and productivity-related issues.
• Maintain effective communication with workmen and employee representatives.
• Monitor industrial relations risks and take preventive action.
• Support negotiations and settlements relating to employee/workmen matters, wherever applicable.
• Maintain proper documentation of IR-related cases and proceedings.
• C. Factory & Labour Law ComplianceEnsure compliance with applicable labour and employment laws and statutory requirements.
• Coordinate factory HR compliance requirements under applicable legislation.
• Ensure timely maintenance of statutory registers, records, notices and returns.
• Coordinate compliance relating to PF, ESI, Bonus, Gratuity, Professional Tax, Minimum Wages, Payment of Wages and other applicable statutory requirements.
• Manage Contract Labour compliance and contractor documentation.
• Monitor contractor manpower, attendance, wage compliance and statutory records.
• Coordinate statutory inspections, audits and visits by government authorities.
• Ensure corrective actions arising from statutory audits and inspections are completed within timelines.
• Keep management updated on changes in applicable labour and factory regulations.
• D. Workforce & Contractor ManagementManage permanent employees, workmen, contract labour and temporary manpower.
• Monitor manpower deployment against approved manpower requirements.
• Ensure contractor compliance with applicable statutory and company requirements.
• Conduct periodic contractor compliance audits.
• Monitor contractor attendance, wage payments, PF/ESI and other required documentation.
• Coordinate with security, housekeeping, canteen, transport and other facility/service contractors as required.
• E. Employee Welfare & EngagementImplement employee welfare programs within the factory.
• Coordinate canteen, transport, uniforms, ID cards, medical facilities and other employee welfare activities.
• Organize employee engagement activities.
• Promote a positive and disciplined workplace culture.
• Address employee concerns in a timely and fair manner.
• Support health, safety and employee well-being initiatives in coordination with EHS/Factory Management.
• F. Recruitment & Manpower PlanningDevelop manpower plans based on production requirements.
• Lead recruitment for operators, technicians, supervisors, executives and managerial positions.
• Coordinate with recruitment agencies and job portals.
• Ensure timely closure of critical positions.
• Maintain recruitment MIS and monitor hiring timelines.
• Ensure proper background verification and pre-employment documentation.
• G. HR Systems, MIS & DocumentationMaintain accurate employee and workmen records in HRMS.
• Monitor attendance, leave, overtime and payroll-related data.
• Prepare and review HR and manpower MIS.
• Track employee turnover, absenteeism, recruitment status and manpower costs.
• Maintain confidential personnel and disciplinary records.
• Ensure proper HR documentation and audit readiness.
• 3. KEY PERFORMANCE AREAS (KRAs)Manpower availability and workforce planning
• Recruitment and timely closure of vacancies
• Employee and workmen retention
• Attendance and absenteeism management
• Industrial Relations and grievance resolution
• Labour-law and statutory compliance
• Contract labour compliance
• Payroll input accuracy and timely processing
• Employee engagement and welfare
• Training and development
• HR documentation and audit readiness
• Discipline and workplace conduct
• HR cost and manpower optimization
• 4. KEY PERFORMANCE INDICATORS (KPIs)Manpower fulfillment %
• Recruitment turnaround time
• Employee/workmen attrition rate
• Absenteeism rate
• Payroll input accuracy
• Statutory compliance completion %
• Contractor compliance %
• Grievance resolution turnaround time
• Training completion %
• Employee engagement activities completed
• HR audit observations and closure rate
• Disciplinary cases and resolution timelines
• Overtime and manpower cost control
• 5. EDUCATIONAL QUALIFICATIONBachelor's degree in Human Resources, Business Administration, Labour Welfare, Social Work or a related discipline.
• MBA/PGDM in HR or Master's degree in HR/Personnel Management preferred.
• Additional qualification in Labour Laws / Industrial Relations will be an advantage.
• 6. EXPERIENCE10–15 years of overall HR experience, preferably in a manufacturing/factory environment.
• Strong hands-on experience in HR + Industrial Relations.
• Experience in managing workmen, contract labour and factory-level HR operations.
• Experience in labour-law compliance, statutory audits, disciplinary proceedings and grievance handling.
• Experience working with production/manufacturing teams is preferred.
• Experience in Karnataka manufacturing operations will be an added advantage.
• 7. REQUIRED KNOWLEDGE & SKILLSStrong knowledge of HR & Industrial Relations practices.
• Working knowledge of applicable Indian labour and employment laws.
• Understanding of factory-related statutory compliance.
• Contract labour management.
• Employee grievance and disciplinary management.
• Strong negotiation and conflict-resolution skills.
• Excellent communication and interpersonal skills.
• Strong documentation and HR MIS skills.
• HRMS and payroll system knowledge.
• Ability to work independently in a fast-paced manufacturing environment.
• Strong leadership and people-management skills.

8. AUTHORITY & DECISION-MAKINGThe Senior Manager – HR & IR will have authority, within company-approved policies and delegated limits, to:

• Recommend manpower requirements and recruitment.
• Coordinate employee/workmen deployment.
• Address routine employee relations and disciplinary matters.
• Recommend corrective and disciplinary actions.
• Coordinate contractor workforce and compliance.
• Escalate critical IR, legal and compliance matters to management.
• Recommend HR policy and process improvements.
• 9. PERSONAL ATTRIBUTESStrong leadership and decision-making ability.
• High level of integrity and confidentiality.
• Practical approach to employee and industrial relations.
• Strong problem-solving ability.
• Ability to handle sensitive employee/workmen matters professionally.
• Ability to work effectively with senior management and factory leadership.
• Strong compliance-oriented mindset.
• Willingness to work in a manufacturing/factory environment.

10. REPORTING & WORKING RELATIONSHIPSReports To: Head HR / Management

Key Internal Coordination:

• Factory Head
• Production
• Quality
• Maintenance
• Stores
• Finance & Accounts
• EHS/Safety
• Administration
• Security
• Contract Labour Contractors

Location: GenX PV India Private Limited, Doddaballapura, Karnataka