Executive Assistant

Work Locations: Faridabad and South Delhi

Preferred Candidate: Female, aged 35 years or above. Candidates aged 40+ are also welcome.

About the Role:

We are looking for an experienced, organised, and responsible professional who can work closely with the Director and ensure that daily business activities run smoothly. The main responsibility is to keep track of work, follow up with the concerned people, ensure deadlines are met, and bring important issues to the Director’s attention on time. The ideal candidate should be confident, disciplined, proactive, and capable of working with both office staff and factory teams.

Key Responsibilities:

1. Daily Coordination & Follow-up

• Coordinate with management, designers, factory workers, and office staff.
• Track daily tasks, orders, deliveries, and pending work.
• Follow up with team members to ensure work is completed on time.
• Identify delays, discuss the reasons, and report important issues to the Director.

2. Support to the Director

• Manage the Director’s emails, calendar, meetings, and appointments.
• Send reminders for important meetings, deadlines, and pending tasks.
• Prepare meeting notes and maintain a list of action points.
• Ensure that decisions taken in meetings are followed through to completion.

3. Data Management & Reporting

• Maintain organised physical and digital files.
• Update Excel sheets, quotations, staff records, and business data.
• Prepare daily or weekly reports on pending tasks, completed work, and delays.
• Keep information accurate and readily available whenever required.

4. Presentations & Office Documentation

• Prepare professional PowerPoint presentations and business updates.
• Create and maintain reports, trackers, and other office documents.
• Present information clearly so the Director can make timely decisions.

5. Social Media Communication

• Respond to social media messages, comments, and business enquiries on behalf of the Director.
• Follow the company’s communication guidelines.
• Forward important, confidential, or sensitive matters to the Director.

6. Process Improvement

• Identify gaps in communication and repeated delays.
• Suggest practical ways to improve coordination and work efficiency.
• Help establish better systems for tracking tasks and monitoring deadlines.
• Required Skills & ExperiencePrevious experience in executive assistance, administration, or operations coordination.
• Strong working knowledge of MS Outlook, Excel, and PowerPoint.
• Practical experience using AI tools and software to improve daily work.
• Good communication, organisation, and follow-up skills.
• Ability to handle confidential information responsibly.
• Confidence in coordinating with senior management, office staff, and factory workers.
• Ability to travel or work between Faridabad and South Delhi as required.
• Ability to work independently, take initiative, and use good judgment.

What Will Success Look Like?

The right candidate will help ensure that:

• Tasks are completed within deadlines.
• Pending work is regularly followed up.
• Orders and deliveries are properly tracked.
• Records and reports are accurate and updated.
• Important issues reach the Director at the right time.
• The Director has a clear picture of daily business activities.

Please note: This role focuses on coordination, task tracking, follow-up, and reporting. Any staff management or disciplinary authority will be defined separately.