Tender Executive

We are looking for a detail-oriented Tender Executive responsible for identifying suitable tenders, preparing and submitting bids, coordinating tender documentation, ensuring compliance with tender requirements, and following up on submitted bids until finalization.

The candidate should have good knowledge of GeM, government e-tender portals, CPPP, state tender portals and other procurement platforms, along with strong documentation and coordination skills.

• Search and identify relevant government, PSU, corporate and private tenders.
• Review tender notices, eligibility criteria, technical specifications, commercial terms and submission requirements.
• Prepare tender checklists and ensure timely submission of all required documents.
• Coordinate with internal departments for technical, commercial, financial and statutory documents.
• Prepare and upload technical and financial bids as per tender requirements.
• Handle tender submission through GeM, CPPP/e-Procurement portals and other tender portals.
• Coordinate for EMD, Tender Fee, Performance Bank Guarantee (PBG), Security Deposit and Bank Guarantees, wherever applicable.
• Prepare and maintain tender-related documents such as company profiles, certificates, declarations, affidavits, authorizations, experience certificates and compliance statements.
• Ensure all documents are valid, complete, signed and properly uploaded before the deadline.
• Coordinate with management for pricing, approvals and final bid submission.
• Track tender corrigenda, amendments, pre-bid meetings and clarification requirements.
• Prepare queries/clarifications and coordinate responses with the concerned technical team.
• Maintain a database of submitted, awarded, rejected and ongoing tenders.
• Monitor tender opening results and participate in further clarification, negotiation or reverse-auction processes where applicable.
• Follow up with concerned departments/clients after bid submission.
• Prepare MIS reports covering tender status, submission deadlines, results and business opportunities.
• Maintain proper records of all tender documents for audit and future reference.
• Ensure confidentiality and accuracy of commercial and tender information.