Administrative Operations Manager

Job Opening

Administration and Operations Manager

Company: Bijan Ads & Films Pvt. Ltd. Location: 37, 2nd Floor, IndusInd Bank Building, Near Kaushambi Metro Station, Sahibabad, Ghaziabad, Uttar Pradesh - 201010

Role Summary: The Administration and Operations Manager will oversee daily office administration, coordinate business operations, support client servicing, manage vendors and teams, and ensure that projects, documentation, logistics, and reporting are completed accurately and on time.

Experience Required • 3 to 10 years of relevant experience in administration, operations, office management, or a managerial role.

• Experience in the advertising, media, film production, or service industry will be preferred.

• Must be comfortable travelling locally and outstation with the team for client meetings, presentations, events, and project coordination.

Roles and Responsibilities • Manage day-to-day office administration and operational activities to ensure smooth and efficient working.

• Coordinate with clients, vendors, media partners, agencies, and internal departments for timely execution of assignments.

• Track client approvals, proposals, quotations, work orders, release orders, production schedules, invoices, and pending requirements.

• Plan and manage meetings, presentations, business events, shoots, travel, accommodation, and other logistical arrangements.

• Handle vendor selection, negotiation, purchase coordination, service quality, billing, and payment follow-ups.

• Monitor office expenses, operational budgets, petty cash records, and cost-control measures.

• Maintain company calendars, agreements, official records, employee documents, and confidential files systematically.

• Draft professional emails, letters, proposals, minutes of meetings, reports, presentations, and other business documents.

• Prepare weekly status updates, MIS reports, project trackers, expense statements, and management summaries.

• Assign work to support staff, monitor progress, guide team members, and ensure timely completion of tasks.

• Supervise office facilities, housekeeping, security, reception, equipment, vehicles, and general maintenance.

• Support recruitment, onboarding, attendance, leave records, employee coordination, and administrative HR activities.

• Meet existing and potential clients, understand requirements, support business opportunities, and maintain professional relationships.

• Identify operational issues, resolve routine problems, and recommend process improvements to management.

Key Skills Required • Excellent written and verbal communication skills.

• Strong planning, coordination, multitasking, problem-solving, and leadership abilities.

• Proficiency in MS Excel, MS Word, MS PowerPoint, email communication, and office-management tools.

• Strong drafting, reporting, presentation, negotiation, and follow-up skills with attention to detail.

• Ability to work independently, manage teams, handle multiple priorities, and meet deadlines.

• Familiarity with AI tools such as ChatGPT will be an added advantage.

• Experience in coordinating the company’s social media and content-distribution activities will be an additional advantage.

• Professional, approachable, dependable, and confident in dealing with clients and senior management.

Qualifications • Bachelor’s degree in business administration, management, commerce, or a related field.

• A master’s degree or relevant professional certification will be preferred.

Salary as per experience and skill set.

Interview Process: Shortlisted candidates will be invited for an in-person interview at our Kaushambi office.

Contact Details: Mr. Piyush Jaiswal, Director

Phone/WhatsApp: 9810004334

Email: Career@bijanads.com