Billing/RTO Executive

Billing and RTO (Regional Transport Office) Executive has to manage the entire back-end documentation process after a customer decides to buy a vehicle.

This dual role ensures that vehicle invoicing is accurate and that all government compliance, registration, and tax tasks are handled flawlessly before delivery.

📋 Key Responsibilities

1. Invoicing & Billing Operations

• Generate Invoices: Prepare accurate vehicle bills, receipts, and gate passes using the showroom's ERP system or dealer management software.
• Payment Verification: Coordinate with the accounts department to verify customer payments (cash, online transfers, credit cards, or finance/loan approvals) before generating the final bill.
• Tax Documentation: Ensure precise calculation of GST, TCS, insurance premiums, and municipal/state taxes

2. RTO Coordination & Compliance

• Document Collection: Gather and verify necessary customer KYC documents (ID proof, address proof, and photographs) required for regional transport registration.
• Online Portal Processing: Submit online RTO applications on government portals (like VAHAN) for fast vehicle registration.
• Liaison with Authorities: Visit local RTO offices when required or coordinate with showroom agents to handle physical file submissions, road tax payments, and special number plate allocations.
• RC Management: Keep track of temporary or permanent Registration Certificates (RC) and High-Security Registration Plates (HSRP), organizing their timely delivery or fitment onto the vehicles.

3. Insurance Processing & Record Keeping

• Insurance Coordination: Work closely with partnered insurance providers to issue new policies on the day of delivery.
• System Maintenance: Update internal logs, maintaining meticulous digital and physical file records for all sold vehicles, delivery paperwork, and pending customer documents.

🛠️ Required Skills & Qualifications

• Education: Graduate in any discipline (B.Com, BBA, or BA are preferred).
• Technical Knowledge: Proficiency in MS Excel (data entry), accounting software, or dealership management software (DMS).

RTO Awareness: Basic understanding of regional RTO guidelines, VAHAN portal layout, required RTO forms (Forms 20, 21, 22), and essential legal document criteria.

Soft Skills: Strong attention to detail to avoid naming or chassis errors, excellent time management, and polite customer communication