HR And Admin Officer

Key Responsibilities

*1. Human Resources (HR) Functions*

- Manage end-to-end recruitment activities, including sourcing, screening, interview scheduling, candidate coordination, and onboarding.

- Handle joining formalities, employee documentation, induction, and employee file management.

- Maintain and update employee records, personal files, and HR databases.

- Monitor employee attendance, leaves, shifts, and overtime records.

- Assist in payroll preparation by coordinating attendance and leave data.

- Prepare HR-related documents, including offer letters, appointment letters, confirmation letters, warning letters, and relieving letters.

- Support employee engagement and welfare initiatives.

- Address employee concerns, queries, and routine HR-related matters.

- Maintain confidentiality of employee information and company records.

*2. Administration Functions*

- Oversee day-to-day office and factory administration activities.

- Coordinate with housekeeping staff and ensure cleanliness and maintenance of office premises.

- Manage office supplies, stationery, company assets, and consumables inventory.

- Coordinate with vendors, service providers, and maintenance agencies.

- Monitor facility management activities, including repairs, utilities, and office upkeep.

- Handle courier management, documentation, visitor records, and reception-related activities whenever required.

- Ensure smooth functioning of office infrastructure and administrative processes.

- Prepare reports, MIS, trackers, and operational documentation for management.

- Coordinate with various departments to ensure smooth communication and workflow.

*3. Reporting & Coordination*

- Prepare daily, weekly, and monthly HR and administrative reports.

- Follow up on pending tasks and ensure timely completion of assignments.

- Assist management in implementing company policies and procedures.

- Support audits, compliance documentation, and internal record maintenance.

- Coordinate with employees and department heads regarding operational requirements and updates.

### Desired Candidate Profile

- Graduate in any discipline.

- Minimum 2+ years of experience in HR and Administration functions.

- Prior experience in a manufacturing or factory environment will be highly preferred.

- Good knowledge of recruitment, attendance management, payroll coordination, employee documentation, and office administration.

- Proficiency in MS Excel, MS Word, and email communication.

- Good verbal and written communication skills.

- Strong coordination, follow-up, and multitasking abilities.

- Ability to work independently and handle responsibilities efficiently.

- Professional attitude with excellent organizational and time-management skills.