Secretary / Executive Assistant

Executive Assistant to CEO – Thermodyne Engineering Systems (Ghaziabad/Delhi)

The Executive Assistant to the CEO runs the CEO's office so that nothing the CEO says, promises or receives is ever forgotten, and every decision is taken on time. Reporting directly to the CEO and working 9 am–6 pm, Monday to Saturday, the EA manages the CEO's calendar and protects his time. Every mail, call, paper and request is sorted into a clear priority, so the CEO is interrupted only for truly urgent matters and never left uninformed of important ones. The EA leads a fixed daily huddle with the CEO, clears the CEO's tray every day by getting each paper decided and disposed of, and keeps a single action tracker of all instructions with owners and deadlines. The role organises four weekly review meetings with department heads, records minutes and follows up every point until it is closed, escalating delays without hesitation. It also maintains the company's compliance and renewal calendar, prepares decision notes, presentations, the weekly dashboard and finance MIS, routes bills and signatures, handles first contact with customers and vendors, and manages visitors and travel. The ideal candidate has strong EA/PA experience with a senior leader, sharp judgement, discipline in follow-up, good written English, command of Google Workspace and MS Office, and absolute integrity and confidentiality.