Strategy Execution Coordinator

JOB DESCRIPTION

Strategy Execution Coordinator — Director’s Office (MDO)

Makes sure the strategies RK Ma’am commits to actually get done — and that every shoot moves from set to editor without stalling.

1. JOB SNAPSHOT

Job TitleStrategy Execution Coordinator — Director’s OfficeDepartmentMDO — Management / Director’s Office (Function: Strategy Execution)Reports ToRK Ma’am (Director)GradeG5 (per Appointment Letter Annexure A)SiteMargao Office, moving with RK Ma’am to shoots, the hostel and other locations as neededWork ModeWork from Office — this is an in-person role, not WFHEmployment TypePermanent, full-timeExperienceExperience in an executive assistant, chief-of-staff, project coordination or operations role is preferred. Candidates with less formal experience but clear maturity and a strong follow-up record will be considered.Salary₹25,000 – ₹35,000 per month (based on experience and interview performance)

2. ABOUT THE ROLE

RK Ma’am is IWLD’s lead educator and the face of the brand. Her days are filled with teaching, shoots and decisions, and the strategies she agrees to implement compete with all of it. This role exists so that what she commits to actually gets done.

You will hold RK Ma’am to commitments she sets herself — tracked in writing, broken into weekly actions, followed up with encouragement, and reviewed with her every week. The job is to make the gap visible and make doing the work easy, not to push or lecture. RK Ma’am decides the follow-up rhythm and tone on your first day, and you work to that.

The second part of the role is production. You follow up the Production Coordinator so that every shoot moves on time from set preparation, to shooting, to file uploads, to assignment to editors.

3. KEY RESPONSIBILITIES

A. Strategy Commitment Tracker

• Keep one written tracker of every strategy RK Ma’am has agreed to implement — what, why, and by when.
• Break each strategy into small weekly actions with dates, agreed with RK Ma’am.
• Add nothing to the tracker without her agreement. She is being held to her own words, not to anyone else’s.

B. Daily Follow-Up & Motivation

• Follow up daily in the rhythm and tone RK Ma’am has set — short, specific and encouraging.
• Recognise every completed action. Progress that is noticed is progress that continues.
• When something slips, find out why and make the next step smaller or easier. Never lecture, never compare, never make it personal.
• Choose timing well — a follow-up in the middle of a shoot or a class helps nobody.

C. Weekly Review

• Run a fixed weekly review with RK Ma’am: what was committed, what was done, what is pending and what is blocked.
• For every pending item, RK Ma’am decides: continue, reschedule, or drop. Dropped items are recorded openly, not left to sit.
• Prepare the review in advance so it takes minutes, not an hour.

D. Clearing Blockers

• Where a strategy depends on another team’s work, coordinate with that team so RK Ma’am’s time goes only to what genuinely needs her.
• Work with the Implementation Executive and Process Coordinators when a strategy becomes a new system or process.
• Coordinate RK Ma’am’s time for strategy work with her Executive Assistants, who manage her calendar.

E. Production Pipeline Follow-Up

• Follow up the Production Coordinator daily so that every shoot moves on time through each stage.
• Set readiness — set, lights, props, talent and makeup confirmed before the shoot time.
• Shooting — shoots happen as scheduled; delays and reasons recorded.
• File uploads — raw files uploaded the same day, to the right place.
• Assignment — files assigned to editors with deadlines, the same day or the next morning.
• Track every shoot from set to assignment, and flag delays to RK Ma’am and the Publishing Manager early.

F. Boundaries & Discretion

• This role follows up and makes things visible. It does not manage, appraise or discipline anyone, and it does not take decisions on RK Ma’am’s behalf.
• Everything seen and heard in the Director’s office is confidential.

4. WHO YOU’LL WORK WITH

WhoWhat forRK Ma’am (Director)Your reporting manager; her commitments, follow-up rhythm and weekly reviewProduction CoordinatorDaily follow-up from set to shoot to upload to assignmentPublishing ManagerProduction delays and publishing prioritiesExecutive AssistantsRK Ma’am’s calendar and time for strategy workImplementation Executive & Process CoordinatorsStrategies that become systems and processesMedia teamEditors, stories and content that strategies depend on

5. WHAT WE’RE LOOKING FOR

Must-Haves

• Freshers are welcome to apply. Prior experience in a similar role is an advantage, not a requirement — full training on IWLD’s SOPs, templates and systems is provided.
• Good spoken and written communication in both English and Hindi.
• Comfortable working on a laptop for a full working day.
• Working knowledge of Google Sheets, Docs and Drive — able to build and maintain a tracker, not only open one.
• Comfortable working on the company dashboard for daily entries, checks and reports (training provided).
• Reading comprehension — able to read an SOP or a written instruction and act on it correctly without being walked through it.
• Follow-up discipline — a real method for tracking pending items, and the persistence to chase them politely until they are closed.
• Ownership — takes responsibility for the outcome, not merely for having passed the message on.
• Emotionally intelligent — reads a person’s mood and adapts the follow-up to it.
• Encouraging and persistent at the same time; follows up again without it ever feeling like nagging.
• Confident and calm with senior leadership, and not easily discouraged.
• Highly organised; keeps a clean tracker and prepares reviews that are quick to read.
• Completely discreet.

Good to Have

• Experience as an executive assistant, chief of staff or project coordinator to a founder or senior leader.
• Exposure to video production or content teams.
• Coaching, mentoring or training experience.

6. WHAT SUCCESS LOOKS LIKE

• RK Ma’am’s commitments are completed or consciously rescheduled — never silently dropped.
• The weekly review happens every week.
• Every shoot’s files are uploaded and assigned on time, and production delays are known before they cost a publish date.
• RK Ma’am finds the follow-ups helpful, not irritating.

7. WHY JOIN US

• Work directly with management on the systems the company actually runs on.
• Be part of a 160+ member team across teaching, sales, media, technology, hostel and operations.
• Build and improve real systems at scale — this is a role where what you fix stays fixed.
• A defined growth path, with full training on every SOP, template and system you will use.

8. NOTE

On joining, RK Ma’am will set the commitments, follow-up rhythm and tone for this role in writing. Full training on IWLD’s production process and systems is provided during onboarding.