Purchase Executive

JOB DESCRIPTION – PURCHASE EXECUTIVEPosition: Purchase Executive

Industry: FMCG / Food & Bakery Industry

Department: Purchase / Procurement

Experience: 2–5 Years

Location: Gurugram, Haryana

Employment Type: Full-Time

Job SummaryWe are looking for an experienced and responsible Purchase Executive with a background in the FMCG / Food / Bakery industry. The candidate will be responsible for sourcing materials, coordinating with suppliers, negotiating prices, ensuring timely procurement, and maintaining proper purchase records.

• Key ResponsibilitiesHandle day-to-day purchasing and procurement activities.
• Source and identify reliable suppliers for raw materials, packaging materials, consumables, and other requirements.
• Obtain quotations from vendors and compare prices, quality, and delivery terms.
• Negotiate with suppliers for the best price, quality, payment terms, and delivery schedules.
• Prepare and issue Purchase Orders (POs) as per approved requirements.
• Coordinate with suppliers to ensure timely delivery of materials.
• Monitor pending purchase orders and follow up with vendors.
• Coordinate with the Stores, Production, Quality, Accounts, and other departments regarding material requirements.
• Maintain proper purchase records, vendor details, quotations, and related documents.
• Check supplier invoices and coordinate with Accounts for payment processing.
• Develop and maintain good relationships with existing and new suppliers.
• Support vendor evaluation and performance monitoring.
• Ensure procurement is done as per company quality standards and approved specifications.
• Monitor market prices and identify opportunities for cost reduction.
• Handle urgent purchase requirements and ensure uninterrupted production.
• Maintain proper documentation and data in ERP/software and Excel.
• Required SkillsGood knowledge of FMCG / Food / Bakery industry procurement.
• Strong vendor negotiation and communication skills.
• Good knowledge of raw materials and packaging materials.
• Proficiency in MS Excel and ERP/Purchase software.
• Good analytical and follow-up skills.
• Ability to manage multiple purchase requirements simultaneously.
• Strong coordination and problem-solving skills.
• Knowledge of purchase documentation, PO, GRN, invoices, and vendor management.
• Educational QualificationGraduate in any discipline.
• Diploma/Degree in Supply Chain Management, Procurement, Commerce, or related field will be an advantage.

Experience2–5 years of relevant experience in Purchase/Procurement, preferably in FMCG, Food Processing, Bakery, or Manufacturing industry.

• Preferred CandidateCandidate should have hands-on experience in FMCG industry procurement.
• Experience in purchasing food raw materials, packaging materials, and consumables will be preferred.
• Immediate joiners / candidates with short notice period will be preferred.
• Key Performance Areas (KPI)Timely availability of materials.
• Purchase cost optimization.
• Vendor performance and development.
• Purchase order accuracy.
• Reduction in procurement delays.
• Proper documentation and system entries.
• Maintaining quality and approved specifications.