Site Support Professional

About the role

The Partnerships Professional supports partnership management initiatives and functional leadership in executing and monitoring partnership commitments.

What you’ll be doing

Provide accountable cross-site support: Act as the central point of coordination for site administration, governance, communications, engagement and events across Gurugram and Kolkata. 

• Provide direct leadership and business-management support: Deliver dependable administrative support to the Consumer India Director and leadership team, including calendar coordination, meeting governance, action tracking, leadership materials, travel and visit logistics, expenses and confidential business requirements. 

• Plan and deliver events: Coordinate internal and external events, including sports events, annual meetings, celebrations, team events and community activities, working with Procurement, Facilities, Finance and suppliers. 

• Support leadership visits and colleague engagement: Plan end-to-end leadership visits, maintain cross-site calendars and coordinate communications and logistics to provide a consistent leadership and colleague experience. 

• Manage sensitive administration: Support expense management, budget and cost tracking, leadership materials and confidential people or organisational information with sound judgement and discretion. 

Essential Skills / Experience

Mandatory requirements 

• Minimum experience: At least 2 years of relevant experience in business administration, executive or leadership support, site operations support, office management or a comparable coordination role. 

• Leadership support experience: At least 2 years of direct experience supporting senior leaders or a leadership team, including complex calendar and meeting coordination, preparation of leadership materials, action tracking, visits, travel or event logistics and confidential administration. 

• Administrative delivery: Proven experience independently managing multiple administrative workstreams, deadlines, records, trackers, correspondence and follow-through across a complex operating environment. 

• Confidentiality and judgement: Demonstrated ability to handle sensitive people, organisational, financial and leadership information with a high level of integrity, discretion and sound judgement. 

• Financial administration: Hands-on experience supporting expenses, purchasing processes, budget or cost tracking and reconciliation, with strong accuracy and attention to detail. 

• Communication and materials: Strong written and verbal communication skills, with practical experience preparing professional emails, briefing notes, meeting packs, presentations and colleague communications. 

• Digital capability: Strong working knowledge of Microsoft Outlook, Word, PowerPoint, Excel and Teams, including calendar management, document preparation, presentation development and spreadsheet-based tracking. 

Desirable Skills / Experience

Additional skills and experience 

• Event management and coordination: Experience planning and delivering internal or external events, with strong attention to detail, risk management and execution. 

• Planning and organisation: Ability to manage competing priorities, deadlines, stakeholders and dependencies while maintaining accurate records and clear plans. 

• Ownership and problem solving: A proactive approach with the ability to anticipate requirements, resolve practical issues and take accountability through to completion. 

• Collaboration and adaptability: Comfort working across sites and functions in a fast-paced environment where priorities may change. 

• Preferred experience: Previous experience in a large corporate, customer operations, shared-services or multi-site environment is desirable. 

Our Package