Tender Executive

Job Description – Tender Executive (Shillong)

Job OverviewWe are looking for an experienced and detail-oriented Tender Executive to lead our e-tendering operations from Shillong. The ideal candidate brings strong expertise in CPP Portal and GeM bidding, with a proven track record in government construction, ration supply and CHT tenders.

DetailInformation Job titleTender ExecutiveLocationShillong, MeghalayaEmployment typeFull-time, on-site Experience Minimum 8 years in government tendering Salary (based on experience)BenefitsFood and single accommodation provided by the companyAbout the RoleAs Tender Executive, you will manage the complete bidding lifecycle, from identifying suitable opportunities to submitting fully compliant bids and tracking them through to award. You will work closely with management and the estimation team to deliver competitive bids for defence and paramilitary sector projects across the North-East.

Key Responsibilities Tender search and bidding

• Track, download and evaluate tenders on the CPP Portal (eprocure.gov.in / defproc.gov.in) and GeM.

• Prepare and submit online bids on CPP Portal and GeM, including technical and financial bids.

• Manage GeM seller profile, catalogue, vendor assessment and bid participation.

Construction tenders – Defence and paramilitary

• Prepare and file construction tenders for defence and paramilitary organisations.

• Study and interpret BOQ items, technical specifications and drawings; support rate analysis with the estimation team.

• Prepare and submit RFPs, EOIs and pre-qualification documents in line with tender conditions.

Ration supply and CHT tenders

• File ration supply tenders (dry and fresh rations) for defence and paramilitary units.

• File CHT (civil hired transport) tenders and related service contracts.

Documentation and compliance

• Arrange EMD, bid security, tender fees and performance guarantees on time.

• Maintain company documents: GST, PAN, registrations, experience certificates, balance sheets, solvency and DSC.

• Attend pre-bid meetings and tender openings; raise queries and track corrigenda.

• Follow up on technical evaluation, financial opening, L1 status and award of work.

• Keep a tender register (MIS) with deadlines, status and results; report to management.

Required Skills and Qualifications• Graduate in any discipline; a diploma or degree in Civil Engineering is preferred.

• Minimum 8 years of hands-on experience in government e-tendering.

• Proven record of bidding on CPP Portal and GeM, including DSC use and online bid submission.

• Experience filing construction tenders for defence and paramilitary forces.

• Ability to read and interpret BOQ items, technical specifications and tender conditions.

• Experience preparing RFPs and pre-qualification documents.

• Experience filing ration supply and CHT tenders.

• Good working knowledge of MS Excel, MS Word and PDF tools.

• Clear written and spoken English and Hindi; knowledge of local languages is an advantage.

• Attention to detail, ability to meet tight deadlines and work independently.

• Willing to relocate to and stay in Shillong, and travel within the North-East when required.

Compensation and Benefits• Salary:, based on experience and skills.

• Food provided by the company.

• Single accommodation provided by the company.

• Exposure to large defence and paramilitary projects across the North-East.