Purchase Executive

Job Title: Purchase Executive – Factory

Department: Purchase / Procurement

Location: Dankuni

Employment Type: Full-Time

Job OverviewWe are looking for a Purchase Executive to manage the day-to-day purchasing requirements of our factory. The candidate will be responsible for sourcing materials, coordinating with suppliers, placing purchase orders, negotiating prices, and most importantly, following up closely to ensure timely delivery of materials as per production requirements.

• Key ResponsibilitiesHandle day-to-day purchase requirements of the factory.
• Coordinate with the production, stores, and management teams to understand material requirements.
• Source and communicate with existing and new suppliers.
• Obtain quotations, compare prices, negotiate rates, and finalize purchases as per company requirements.
• Prepare and issue purchase orders.
• Follow up with suppliers regularly regarding order status and delivery schedules.
• Ensure that required materials reach the factory on time and as per the required quantity and specifications.
• Track pending purchase orders and maintain an updated purchase tracker.
• Coordinate with transporters/suppliers regarding dispatch and delivery of materials.
• Follow up on shortages, delays, quality issues, and incorrect supplies.
• Maintain proper records of quotations, purchase orders, invoices, and supplier details.
• Develop and maintain good relationships with suppliers.
• Continuously look for better prices, reliable suppliers, and opportunities to reduce purchase costs.
• Coordinate with the accounts and stores departments for invoice verification and material receipt.
• Prepare regular reports on pending orders, purchases, and supplier status.
• Handle any other purchase-related responsibilities assigned by management.
• Candidate RequirementsGraduate in any discipline; B.Com / BBA / Supply Chain background preferred.
• 2–5 years of experience in purchase/procurement, preferably in a manufacturing or factory environment.
• Good negotiation and communication skills.
• Strong follow-up skills and ability to ensure suppliers meet committed delivery dates.
• Good knowledge of MS Excel and basic computer operations.
• Ability to maintain accurate records and purchase trackers.
• Should be proactive, responsible, and comfortable coordinating with multiple suppliers.
• Ability to work under pressure and manage urgent factory requirements.

Key RequirementThe person should have strong ownership and follow-up skills. The responsibility is not limited to placing purchase orders—the candidate must ensure that the required material is actually delivered to the factory on time and follow up continuously until the order is closed.